Administrative Assistant Facilities and Grounds

**Job Summary** The Administrative Assistant to Facilities and Grounds assists with administering the office's daily operations and performs routine secretarial duties. - Assist the Facilities and Grounds department with the administration of the daily operations of the office and provide support to the department and personnel - Provide primary reception services to the department, including answering telephones and greeting visitors - Request, record, and maintain records for all purchase orders for the department - Keep records of expenditures and monitor account balances; record all interdepartmental charges - Complete time sheets for departmental employees from time clock records, maintain leave records, and submit payroll for the department - Receive and record all work orders - Maintain inventory of office equipment - Help enter, monitor, and maintain Facilities and Grounds asset inventory, preventative maintenance, and replacement schedules - Other duties as assigned **Required Qualifications** - Associate Degree or equivalent (60 college credit hours); or High School diploma or equivalent and two years of clerical and general office experience - Customer service focus - Knowledge of general office equipment - Proficiency with related computer applications, including Microsoft Office - Excellent communication and interpersonal skills - Strong organizational skills - Must be able to multitask with the ability to meet deadlines **Preferred Qualifications** - Associate's degree or higher - Data entry experience - Experience working with budgets - Experience working with a computerized time clock **Physical Demands** - Must be able to remain in a stationary position 50% of the time - Ability to sit, stand, walk, and pull hands overhead - Must be able to sit or stand for long periods of time - The person in this position needs to move to other locations on campus occasionally - Frequently moves equipment or paperwork weighing up to 25 pounds - Duties indoors and some outdoors