Project Administrator – Turnaround

About Us At Canoco Energy Services, we’re committed to delivering successful projects, from turnarounds and asset management to complex construction work in the energy sector. With safety, quality, and our “We Care” culture at the core of everything we do, we provide customized solutions that drive real results for our clients. Join a team where your expertise is valued, collaboration is second nature, and integrity and excellence are our everyday standards. Position: Project Administrator – Turnaround We are currently hiring an experienced Project Administrator for a turnaround project at the CNRL Horizon Site. This is a fly-in/fly-out opportunity with camp accommodations provided, charter flights available from Edmonton or Calgary, and competitive rates. The successful candidate will support a fast-paced turnaround environment and play a key role in coordinating administrative functions throughout the duration of the project. Qualifications & Education: - Previous experience in a Project Administrator, Site Administrator, or similar administrative role - Experience working in the Oil & Gas or Industrial Construction industry is considered a strong asset - Proficiency with Microsoft Office Suite, with advanced Excel skills preferred - Experience with Aimsio or similar workforce management software is an asset - Ability to commit to a 12 & 2 rotation, working up to 12-hour days for the full duration of the turnaround - Valid Class 5 Driver’s License Skills, Attributes, and Responsibilities: - Manage employee schedules, shift rotations, absences, and vacation requests - Prepare, distribute, and reconcile daily sign-in sheets and employee timesheets - Process overtime request forms, obtain required client approvals, and ensure accurate payroll documentation - Complete daily, weekly, and monthly reports required by Canoco and the client - Coordinate vehicle passes, visitor passes, and maintain tracking of expiry dates - Process personnel changes, update employee records in Aimsio, and communicate updates with head office - Coordinate employee onboarding activities, including site training registrations - Manage employee terminations by completing documentation, updating schedules, cancelling bookings, and notifying appropriate personnel - Support the coordination and communication of site logistics - Provide administrative support to site supervision and project personnel - Thrive in a fast-paced turnaround environment while maintaining accuracy, organization, and attention to detail - Demonstrate strong communication, teamwork, and problem-solving skills while maintaining a commitment to safety, quality, and professionalism What We Offer: - Fly-in/Fly-out opportunity with charter flights from Edmonton or Calgary - Camp accommodations provided - Travel allowance program available for eligible out-of-province workers - Opportunity to work on a major industrial turnaround project with an experienced team Canoco is an equal opportunity employer. We are committed to creating an inclusive environment for all employees and applicants, regardless of race, color, religion, gender, sexual orientation, nationality, disability, or any other characteristics protected by law.