Production Coordinator (Live Events) - Freelance

Hey there! We’re Fever , the world’s leading tech platform for culture and live entertainment. Our mission? To democratize access to culture and entertainment. With our proprietary cutting-edge technology and data-driven approach, we’re revolutionizing the way people engage with live entertainment. Every month, our platform inspires over 300 million people in +55 countries (and counting) to discover unforgettable experiences while also empowering event creators with our data and technology, helping them scale, innovate, and enhance their events to reach new audiences. Our results? We’ve teamed up with major industry leaders like Netflix, F.C. Barcelona, and Primavera Sound, presented international award-winning experiences, and are backed by several leading global investors! Impressive, right? To achieve our mission, we are looking for bar-raisers with a hands-on mindset who are eager to help shape the future of entertainment! Ready to be part of the experience? Now, let’s discuss this role and what you will do to help achieve Fever’s mission. Role Overview We are seeking a Production Coordinator to support the load-in, execution, and breakdown of an upcoming large-scale outdoor live event experience in New York this fall. This is a physically active role focused on the delivery of the production—load in and load out. You will work closely with the Production Manager, Producer, and Assistant Producer to ensure the project stays organized, on schedule, and within budget. This is a freelance, contract position that runs mid August - mid October 2026 for the load in and returns mid December - mid January 2027 for the load out. The Production Coordinator reports directly to the Production Manager of this experience. The ideal candidate will be solutions-oriented, proactive, and comfortable performing a wide variety of operational tasks in a fast-paced environment. Key Responsibilities Coordinate with the Production Manager regarding equipment rentals/returns, local purchases, and deliveries to ensure prompt distribution of equipment and materials around the work site. Distribute keys daily to designated crew members and ensure all keys return to the lock box at the end of each work day. Ensure drinking water is readily available to all crew members and facilitate the daily crew catering. Ensure the work site is cleaned at the end of each day to maintain an orderly work environment. Oversee installation/deinstallation of small drink machines, operational signage, and offices. Attend daily H&S meetings, and follow all safety procedures and guidelines when dealing with incidents on site by confirming all staff are appropriately certified and trained. Implementation of the Emergency Action Plan by ensuring it is updated to reflect any local laws or regulations. Assist with control of the site in the event of adverse weather conditions, ensuring all wind management and safety plans are adhered to. Complete any other reasonably requested related tasks as may be provided by Fever. Working Conditions & Schedule This position takes place entirely outdoors in fields and heavily wooded areas. Candidates must be prepared to work outside in all weather conditions and handle environmental elements like uneven terrain and seasonal pests. On site days are scheduled as 10 hour workdays, Monday through Saturday with Sunday as the designated day off. A 1-hour unpaid walk-away lunch is designated each day. Load-in is scheduled for five weeks between September and October 2026. Load-out is scheduled for two weeks in January 2027. **Dates subject to change at Fever’s discretion. Candidate Requirements & Qualifications 2+ years of experience in large-scale live events or entertainment, ideally in a Production Coordinator or Production Assistant role. Based in NYC or surrounding areas. Must have experience in using Google Drive and the Google suite of applications including Sheets, Word, Google Meetings. Must be able to lift up to 50 pounds and work out…