About the Maintenance Administrative Assistant II role
Maintenance Administrative Assistant II positions focus on delivering results in their domain. This page aggregates open Maintenance Administrative Assistant II roles and what employers typically expect.
General Purpose: Supports managers and employees through a variety of tasks related to organization and communication. Provides general administrative support to the maintenance department. Essential Functions: - Work with-in ERP to enter purchase requisitions/reprint work orders/close work orders - Order/restock material/parts to replenish inventory in designated areas - Maintain purchase order log as it pertains to orders, shipping dates, tracking numbers etc.. - Follow up with the suppliers on orders needed - Research material/parts for departments as needed, purchase materials/parts - Serve as the primary contact for all vendors (limited to non-capital projects) - Maintain mechanics time keeping log for work orders - Maintain monthly On-Call calendar - Update work order log weekly - Complete monthly safety cards, quality inspections, and housekeeping audits - Maintain a digital library of maintenance documents - process invoices for accounts payable - Any other assigned duties Supportive Functions: In addition to performance of the essential functions, this position may be required to perform a combination of supportive functions based on business needs: - Enter production and receiving data into SAP system - Prepare and ship samples per request of sales manager and technical personnel - Prepare manifest documents for hazardous and non-hazardous waste shipments for off-site disposal - Prepares packages and documents for UPS and FedEx shipment - Support plant and maintenance managers with purchasing functions - Stay current on MRO buying activities Knowledge, Skills & Abilities: - Previous experience as an administrative assistant - Knowledge of office management systems and procedures - Working knowledge of office equipment - Proficiency in MS Office - Excellent time management skills and ability to prioritize - Attention to detail and problem solving skills - Excellent written and verbal communication skills - Ability to multitask Education/Experience Guidelines: · High School Diploma · Associates Degree or Equivalent Preferred · 2-5 Years of relevant experience
Salary estimate
$21 – $26/yr
Provided by the employer.
Skills for this role
SAPSalesCommunication
Resume tips for Maintenance Administrative Assistant II applicants
Lead with measurable achievements relevant to Maintenance Administrative Assistant II (numbers, scope, impact).
Mirror the exact keywords from the Maintenance Administrative Assistant II posting so applicant tracking systems rank you higher.
List the specific tools and skills the role names (e.g. SAP, Sales, Communication).
Keep it to one page for early-career, two pages for senior Maintenance Administrative Assistant II candidates.
Interview preparation
Prepare concrete STAR-format stories that show Maintenance Administrative Assistant II outcomes you drove.
Research the employer's product and recent news before the interview.
Be ready to explain how you'd approach a typical Maintenance Administrative Assistant II problem end to end.
Have thoughtful questions ready about the team, tools and success metrics.
About Sumitomo Bakelite North America
Sumitomo Bakelite North America is actively hiring on Jobedly. Explore their open roles and what it's like to work there.