LEGAL ASSISTANT

- Draft, proofread, edit, and finalize legal documents, including contracts, agreements, closing documents, letters, and correspondence. - Assist with the preparation of transactional documents such as corporate formations, amendments, and other entity filings. - Ensure documents comply with firm standards and applicable legal formatting requirements. - Prepare closing binders and maintain transaction checklists to ensure all deliverables are met. - Manage attorney calendars, schedule meetings, calls, and deadlines related to client matters. - Track key dates, critical deadlines, and follow-ups for transactions, filings, and deliverables. - Coordinate with clients, opposing counsel, and third parties to schedule and confirm meetings or closings. - Handle routine administrative tasks such as time entry, expense reports, and billing coordination for attorneys. - Manage travel arrangements, meeting logistics, and other administrative needs. - Maintain confidentiality and professionalism in handling sensitive client and firm information. **Qualifications** - **Education:** High School Diploma or equivalent is required. Bachelor’s degree is a plus. - **Experience:** 3+ years of corporate and/or transactional experience, preferably supporting multiple attorneys in a mid-size to large law firm or a similar environment. - **Technical Skills:** - Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) - Experience with legal document management software, such as iManage. - Familiarity with legal terminology, processes, and protocols. **Core Competencies** - **Attention to Detail**: Demonstrates accuracy in handling documents and following legal protocols. - **Organizational Skills**: Manages multiple tasks effectively, maintaining organization under tight deadlines. - **Communication**: Displays clear, professional, and courteous communication skills with internal and external stakeholders. - **Discretion and Confidentiality**: Handles sensitive information with integrity, ensuring compliance with legal and corporate standards. - **Time Management**: Prioritizes tasks and meets deadlines in a fast-paced legal environment. **Work Environment** - This position is currently hybrid offering four remote workdays per month (subject to change). The remaining work days require in-office attendance in the Orange County office. - The office environment is professional, collaborative, and focused on supporting high-stakes legal work in a law firm. - Overtime may be required on an as-needed basis. **Physical Demands** - Sitting or standing for extended periods. - Frequent use of a computer keyboard, mouse, and other office equipment like telephones, scanners, and printers. - Light lifting and carrying, typically weighing up to 15 pounds. Moving between offices, meeting rooms or file storage areas.