Lead Administrative Assistant

Lead Administrative Assistant JobID: 7231 Position Type: Clerical/Administrative Assistant Support/Administrative Assistant - 12-Months Date Posted: 7/17/2026 Location: Jeffers Pond Elementary Date Available: By August 17 Closing Date: 07/26/2026 Additional Information: Show/Hide JOB TITLE:Lead Administrative Assistant DEPARTMENT:Administrative Support REPORTS TO:Building Principal FLSA:Non-Exempt START DATE: August 17, 2026 HOURS/DAY: 8 hours per day, 260 days per year RATE OF PAY: $26.02 � $30.63 per hour - Category D (pending updates for 2026-2028 contract) Terms of employment per the Prior Lake Administrative Assistants Federation Education MN Local #4887 (PLSFAA) collective bargaining agreement. Join Our Team and Thrive! We offer a comprehensive benefits package that stands out among school districts: Health Insurance: A rich health plan that provides extensive coverage for you and your family, ensuring peace of mind. Dental Insurance: Full coverage options for routine and preventive care, keeping your smile bright and healthy. Life Insurance: Protect yourself and your loved ones with a robust life insurance plan An Employee Assistance Program, free to employees and their family members Optional medical and dependent care flexible spending account To learn more about our benefits and eligibility, visit our webpage for new employees. SUMMARY: Provides leadership, organizational support, and clerical assistant within the school office to ensure efficient daily operations and a supportive environment for students and staff. ESSENTIAL FUNCTIONS: This class specification lists the major duties and requirements of the job and is not all-inclusive. Incumbent(s) may be expected to perform job-related duties other than those contained in this document and may be required to have specific job-related knowledge and skills. Provide comprehensive administrative support to Building Principal and designated staff to ensure efficient daily operations. Maintain a welcoming, professional atmosphere while providing information and direction to visitors, students, and staff. Manage and update student information records across multiple software platforms, ensuring data integrity and confidentiality. Coordinate building-wide events and processes, including kindergarten registration, student assessments, parent-teacher conferences, and before/after school programs. Design, generate, and analyze computer-based reports to support data-driven decision making for building leadership. Oversee and direct clerical staff to ensure all assigned tasks and duties meet the overall building needs as determined by the Building Principal. Facilitate building financial operations by maintaining budgets, processing payments, expediting orders, collecting fees, and managing bank deposits in accordance with district policy. Process payroll-related documentation, including absence reports and timecards for certified and non-certified staff. Reconcile staff absences with substitute and employee management systems and coordinate the daily placement of building substitutes. Develop and update the building website, informational publications, and daily announcements to ensure effective community communication. Enforces security measures and communicate emergency and evacuation protocols to ensure a safe environment. Assist with the coordination of state and district testing procedures and provide technical support to staff and families as needed. Support the health office by referring first aid situations and assisting in the processing of staff accident reports. Collaborate with custodial staff regarding the building calendar and equipment usage schedule. Maintain strict confidentiality of all sensitive student, staff, and financial information in accordance with district and program policies. Perform other duties and responsibilities as assigned. QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactor…