Facilities Plan & Design Job Captain

If you're ready to be part of our legacy of hope and innovation, we encourage you to take the first step and explore our current job openings. Your best is waiting to be discovered. Day - 08 Hour (United States of America) **This is a Stanford Health Care job.** Shape the environments where world-class care happens. As a Job Captain in Stanford Health Care Facilities Planning & Design team, the role will directly support the spaces that enable healing, innovation, and patient experience.In this full-time, hybrid role (minimum 2 days onsite but as required to support projects), the Job Captain will be at the center of project coordination for planning and design of healthcare capital projects- keeping teams aligned and projects moving forward. Because this role will be critical in supporting the FPD project managers in early phases of design (Feasibility, Concept Phase, Schematic Design, and Design Development) or in Space Management, familiarity with project phases would be preferred. Responsibilities will include managing project documentation, supporting contracts and invoices, coordinating meetings and schedules, and partnering with FPD project managers in coordinating outside architects and vendors to deliver high-quality outcomes. Success means staying organized, detail-driven, and proactive across multiple priorities. - Coordinate agendas, and action tracking - Managing calendars and coordinating stakeholder communication for multiple meetings - Maintain and organize project documentation in SharePoint and project management systems - Support RFQs, RFPs, contracts, and invoice verification workflows - Build and interpret project schedules using tools like Excel or MS Project - Contribute to presentations and graphics (PPT) and support design coordination - Opening CAD files or PDF drawing files in Bluebeam - Review lists and action items with the ability to sort in Microsoft Excel The **Facilities Services** division enhances health through leadership, collaboration, and innovation. Our team offers essential non-clinical support 24/7, ensuring safe operations and planning for future needs. We represent the intersection of planning, construction, general services, and facilities operations. Learn more about Facilities Services at: [Facilities Services | Stanford Health Care](https://stanfordhealthcare.org/about-us/facilities-services-and-planning.html.)The **Facilities Planning & Design** (FPD) business unit leads the planning, design, and improvement of Stanford Health Care’s spaces to advance excellence in care, innovation, and experience. With expertise across Planning, Design, Land Use & Licensing, Art, Wayfinding, Signage, and Facilities Administration, FPD turns vision into reality, creating functional, compliant, and inspiring environments aligned with Stanford Medicine’s mission.If you are interested in joining Stanford Health Care, please read the job description below and apply online. **A Brief Overview** The Job Captain is responsible for supporting the leadership and project management teams with Facilities Services projects. The Job Captain works both independently and collaboratively to deliver planning, documentation, and coordination tasks that impact project outcomes across multiple related work areas. The role contributes to process consistency, quality, and efficiency within the project delivery lifecycle. This role supports ongoing communication with project teams and may provide preliminary review of project financial and technical documentation. This role engages in the planning, organizing, managing, and overseeing of all document control and distribution processes, ensuring that all project‑related documentation received from architects, consultants, contractors, and internal staff is accurate, complete, and properly maintained. **Locations** Stanford Health Care **What you will do** - Support Project Managers with coordination and administrative tasks, including scheduling and managing user grou…