Executive Assistant

**Job Title:** Executive Assistant **Department:** Administration **Reports To:** President **Job Type:** Full-Time | Onsite | Salaried Exempt **Position Summary** We are seeking a highly organized and proactive Bilingual Executive Assistant to support executive leadership while serving as a key liaison between U.S. operations and factory teams in China. This role goes beyond traditional administrative support and plays a critical part in coordinating communication, tracking priorities, and ensuring alignment across international teams within a fast-paced material handling environment. This position is ideal for a high-potential early-career professional with strong bilingual communication skills who is looking to grow into operations, executive support, or international business. **Key Responsibilities** - Provide high-level administrative support to executive leadership, including calendar management, travel coordination, and meeting scheduling - Serve as the primary liaison between U.S. leadership and factory teams in China - Translate and interpret business communications (written and verbal) between English- and Mandarin-speaking stakeholders - Coordinate communication related to equipment orders, product availability, shipment timelines, and operational priorities - Track action items, project updates, and ensure timely follow-up across teams - Facilitate communication across departments including operations, sales, and logistics - Schedule and coordinate meetings across multiple time zones, including early morning or evening calls as needed - Prepare reports, presentations, and executive summaries - Translate documents, technical materials, and business correspondence - Assist with logistics, inventory coordination, and customer-related requests tied to material handling operations - Handle confidential and sensitive information with a high level of discretion - Support special projects and cross-functional initiatives as assigned **Required Qualifications** - Bachelor’s degree preferred or equivalent work experience - 1–3 years of experience in an administrative, coordination, or support role - Strong organizational and multitasking skills - Excellent communication skills with the ability to work across cultures - Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) - High level of professionalism, attention to detail, and discretion **Preferred Qualifications** - Fluency in English and Mandarin Chinese (verbal and written) - Experience working with international teams or China-based operations - Exposure to material handling, logistics, distribution, or equipment-related industries - Experience supporting executives or senior leadership **Work Environment** - Fast-paced, professional office setting - Frequent coordination with international teams across multiple time zones - Some flexibility may be required for early morning or evening meetings **Compensation & Benefits** - **Salary Range:** $50,000 – $60,000 annually (based on experience and qualifications) - **Benefits Include:** - Medical, Dental, and Vision insurance - 401(k) with company match - Paid Time Off (PTO) and Paid Holidays - Employee Assistance Program (EAP) **Additional Information** This job description reflects the current expectations for the position but is **not intended to be all-inclusive**. Duties, responsibilities, and qualifications may be **modified or reassigned at any time** to meet the evolving needs of the organization.