Administrative Assistant, Promise Academy

**Administrative Assistant to the Deputy Superintendent, Promise Academy** The Harlem Children’s Zone (HCZ) started with one mission that was the most ambitious and audacious in U.S. history: to end intergenerational poverty in Central Harlem and lead the way for other long-distressed communities nationwide and around the world to do the same. HCZ breaks the cycle of intergenerational poverty with on-the-ground, all-around programming that builds up opportunities for children and families to thrive in school, work, and life. From early childhood education and career programs to community outreach and wellness initiatives, HCZ opens pathways to mobility and prosperity. HCZ believes that the pathway to college begins when a child is born and doesn’t end until a student has graduated and has the tools to thrive in a fulfilling career. The organization’s aim is to light that pathway, from cradle to college to career, with community-responsive and wraparound youth programs that support children and their families in every way and in every year of a child’s development. Essential Duties and Responsibilities - Liaise externally with families and internally with Promise Academy Principals and other Promise/HCZ programs and departments. - Create meeting agendas and capture any meeting minutes. - Prepare any required presentation of materials for all key internal and external meetings involving the Deputy Superintendent. - Manage the Deputy Superintendent’s calendar, incoming and outgoing mailings, and provide timely responses to inquiries sent to the Deputy Superintendent. - Book travel arrangements to ensure every aspect of travel (i.e., door-to-door) is effectively coordinated. - Become familiar with and remain knowledgeable about Promise/HCZ programs. - Build and maintain effective working relationships with Principals and Senior Staff. - Draft emails and other forms of communication on behalf of and for the Deputy Superintendent. - Conduct research and provide analysis of data. - Attend meetings on behalf of the Deputy Superintendent. - Execute various special projects and perform other duties as assigned. - Provide supplemental administrative support to the Managing Director of Teaching and Learning. Qualification, Skills, and Knowledge Requirements - A commitment to the mission and programs of HCZ - Bachelor’s degree with at least 2-3 years of experience supporting a senior executive - Must be a professional, polished, strong self-starter with a “can-do” attitude in addition to a flexible approach - Ability to handle confidential and sensitive information with integrity and discretion - Excellent relationship management skills and the ability to work with various stakeholders (both internally and externally) at all organizational levels. - Must have strong communication skills both oral and written - Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google, and Outlook - Strong ability to administer multiple projects simultaneously and prioritize workload - Excellent data analysis and presentation skills - Strong work ethic and impeccable attention to detail - Prior work experience in a school setting - Ability to work independently and as part of a broader team We offer competitive salaries and a comprehensive benefits package. To be considered, interested applicants must submit a cover letter and resume. No telephone inquiries or recruiters please. Replies will only be sent to qualified applicants. HCZ is an EOE. REPORTS TO: Deputy Superintendent of Schools SUPERVISES: No Direct Reports Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job funct…