Administrative Assistant Director of Clinical Partnerships & Nur

**Administrative Assistant** **Director of Clinical Partnerships & Nursing Program Integration** Pennsylvania Institute of Technology – Media, PA **Position Summary** The Administrative Assistant to the Director of Clinical Partnerships & Nursing Program Integration provides administrative and operational support for nursing program functions, clinical partnerships, faculty coordination, scheduling, compliance tracking, and day-to-day departmental operations. This position plays a key role in supporting communication, organization, and coordination across academic and clinical environments to ensure efficient program operations and student success. **Essential Duties and Responsibilities** **Clinical Partnership & Compliance Support** - Assist with the coordination and maintenance of clinical affiliation agreements, partnership documentation, attestations, and clinical site onboarding for students and faculty. - Review required documentation and ensure compliance requirements for clinical sites. - Maintain organized records of clinical contracts, site contacts, and partnership communications - Support communication with hospitals, healthcare facilities, and community partners regarding placements and program needs - Assist with clinical scheduling each term and logistics for clinical site visits and advisory board meetings **Faculty & Instructor Support** - Coordinate onboarding materials and documentation for adjunct faculty and clinical instructors - Assist with faculty scheduling, communication, and tracking of required credentials and clearances. - Maintain faculty files and assist with organization of orientation and training materials - Provide administrative support for recruiting, hiring, and onboarding new faculty. - Assist with proctoring when needed. **Academic & Operational Support** - Assist with academic, laboratory, and clinical scheduling coordination - Maintain departmental calendars, meeting schedules, and event coordination - Prepare reports, spreadsheets, presentations, and departmental documents - Support student communication initiatives and assist with distribution of announcements and reminders - Monitor and organize nursing program records, forms, and databases - Assist with accreditation preparation, audits, and regulatory documentation as needed - Survey collection and reporting - Other tasks as needed. **Office & Administrative Functions** - Manage emails and departmental correspondence professionally and efficiently - Maintain confidentiality of student, faculty, and institutional information - Provide general administrative and clerical support for nursing program operations - Assist leadership with special projects and operational initiatives **Qualifications:** - High School Diploma or equivalent. - 2-3 years of Administrative Assistant experience. Preference is given to candidates with higher education and/or non-profit experience. - Proficiency in Microsoft Office Suite, Outlook, Excel, and database management - Ability to maintain confidentiality and exercise sound judgment **Physical Requirements:** - · Prolonged periods of sitting at a desk and working on a computer. - · Sitting or standing for long periods of time. - · Must be able to easily navigate multiple flights of stairs, several times per day *Pennsylvania Institute of Technology shall, in its discretion, modify or adjust the position to meet the school’s changing needs. This job description is not a contract and may be adjusted as deemed appropriate at the employer’s sole discretion.* *Pennsylvania Institute of Technology (P.I.T.) has a policy regarding post-offer background screening for all appropriate faculty, staff, and volunteers of the College. This policy includes but is not limited to verifying credentials, criminal history, credit status, and other information related to employment decisions.* *The College requires all new employees to have successfully completed background clearances. New employees must complete the back…