Admin

Position Summary The Administrative Receptionist serves as the first point of contact for visitors, clients, and employees. This role is responsible for providing professional front-desk support, managing administrative tasks, maintaining office organization, and assisting with daily operational needs to ensure a positive and efficient workplace environment. Essential Duties and Responsibilities - Greet and assist visitors, clients, and employees in a professional and courteous manner. - Answer, screen, and direct incoming phone calls. - Manage incoming and outgoing mail, packages, and deliveries. - Maintain office supplies inventory and place orders as needed. - Schedule appointments, meetings, and conference room reservations. - Assist with data entry, filing, scanning, and document management. - Prepare and distribute reports, correspondence, and other administrative documents. - Support onboarding paperwork and employee records management. - Maintain organized and accurate office files, both physical and electronic. - Assist with payroll documentation, timecard collection, and administrative reporting as needed. - Coordinate office events, meetings, and employee communications. - Ensure the reception area and common office spaces remain professional and organized. - Provide general administrative support to management and staff. - Perform other duties as assigned. Qualifications - High school diploma or equivalent required; Associate degree preferred. - Minimum of 1-2 years of administrative, receptionist, or office support experience. - Strong verbal and written communication skills. - Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint). - Excellent organizational and multitasking abilities. - Ability to maintain confidentiality and handle sensitive information. - Professional appearance and customer-service-oriented attitude. - Strong attention to detail and problem-solving skills. Preferred Qualifications - Experience in staffing, human resources, or recruiting environments. - Experience with applicant tracking systems (ATS), HRIS systems, or payroll platforms. - Bilingual (English/Spanish) preferred.