Accounts Payable Specialist - Junior Level

Moffatt & Nichol specializes in large complex waterfront infrastructure projects and is recognized as one of the worldwide leaders in this field. We are actively looking for a Accounts Payable Specialist to join our Costa Mesa office. As part of the Accounting Group, the Accounts Payable Specialist is responsible for the payment of goods and services purchased by the organization. Serves as an auditor, ensuring that invoices are accurate and that proper accounting procedures are followed for the purchasing and payment of goods and services **About Moffatt & Nichol:** Moffatt & Nichol is a leading U.S.-based global infrastructure advisor specializing in the planning and design of facilities that shape and serve our coastlines, harbors and rivers, as well as an innovator in transportation. **For the 5th year in a row, Moffatt & Nichol is Ranked #1 in Engineering News-Record for Marine & Port Facilities in the U.S. Additionally, our firm consistently ranks in the Top 100 Pure Designers in the US and the Top 50 Designers in International Markets.** Moffatt & Nichol's professional staff includes engineers, planners, scientists and architects who serve our global client base from offices in Europe, North America, Latin America, and the Pacific Rim. The firm provides clients worldwide with customized service and a level of excellence that have become the firm’s hallmark in several primary practice areas – ports and harbors; coastal, environmental and water resources; urban waterfronts and marinas; transportation, bridges and rail; inspection and rehabilitation; and energy. **Duties and responsibilities:** *Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.* - Processes invoices into computer system - Opens mail daily - Processes check requests, garnishments and tax payments, ensuring all appropriate approvals have been received - Communicates with co-workers, management, clients, franchisees and others regarding purchases - Keeping track of all payments and expenditures, purchase orders, invoices, statements, etc. - Reconciling processed work by verifying entries and comparing system reports to balances - Maintaining historical records - Paying employees by verifying expense reports and preparing checks - Paying vendors by scheduling checks and ensuring payment is received for outstanding credit; generally responding to all vendor enquiries regarding finance - Preparing analyses of accounts and producing monthly reports - Continuing to improve the payment process - Coding invoices, vouchers, expense reports, check requests, etc., with correct codes conforming to standard procedures to ensure proper entry into the financial system. - Handles vendor correspondence via phone or email - Matches the corresponding purchase orders to incoming invoices with all supporting documentation - Investigates and resolves problems associated with processing of invoices - Tracks unentered invoices by reason (not received, not approved, etc.) - Processes payments via check and credit card, including mailing payments to vendors - Deposits accounts receivable payments into the company’s bank account - Assists with monthly status reports, accruals, and monthly closings - Reconciles various accounts by identifying errors in posting or omissions by applying appropriate accounting standards - Receives, researches and resolves a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons **Other duties:** Please note this job posting is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. **Qualifications:** - Associate Degree in Accounting, preferred - 3-5 years’ experience in AP - Inter-company transactions experience -…