Accounting Coordinator

Accounting Coordinator JobID: 6669 Position Type: Unaffiliated Date Posted: 7/15/2026 Location: District Date Available: Immediate Closing Date: Opened Until Filled Additional Information: Show/Hide Position Description: The Accounting Coordinator is a full-time, year-round position located at the District Office. The position reports to the Supervisor of Fiscal Services and is responsible for administering accounts payable functions for the District's general and student activity accounts. Job Summary: Manages the District's accounts payable operations, ensuring financial transactions are processed accurately, timely, and in compliance with District policy, internal controls, accounting standards, and applicable state and federal requirements. Supervises the District's accounts payable functions, responds to or distributes inquiries, and follows up on missing documentation, approvals, or other information needed to process payments. Reviews vendor invoices, employee expense reimbursements, check requests, and other payment documentation to ensure accuracy, completeness, proper authorization, appropriate accounting treatment, and timely payment. Verifies that required approval workflows, purchase orders, receiving documentation, receipts, and other supporting records have been completed before payment is processed. Interprets and applies UFARS, accounting standards, and District accounting procedures to ensure financial transactions are recorded accurately and consistently. Provides guidance to employees regarding appropriate accounting treatment and financial coding. Ensures the accurate and timely disbursement of payments through checks, Automated Clearing House (ACH) transactions, wire transfers, and other authorized payment methods while maintaining compliance with established security procedures and internal controls. Analyzes and reconciles vendor statements and account balances, research outstanding balances, identifies missing or duplicate invoices, resolves discrepancies, and ensures vendor accounts are accurately maintained and current. Evaluates vendor records and payment activity to identify accounting irregularities, internal control concerns, duplicate payments, and potential fraud. Recommends corrective action and coordinates required reporting, including annual IRS Form 1099 reporting. Reviews complex purchasing and financial transactions to ensure appropriate accounting treatment, compliance with District procedures, and accurate financial reporting. Advises departments regarding accounting requirements and purchasing compliance. Serves as the District's accounting resource by interpreting accounting procedures, developing guidance, and providing training regarding purchasing, accounts payable, financial coding, reimbursement procedures, and financial software. Manages the District's purchasing card program by evaluating transaction activity, ensuring compliance with District procedures, identifying trends or control concerns, and recommending improvements to purchasing practices and internal controls. Reviews outstanding checks, follows up on unresolved payments, and assists with the preparation and submission of required unclaimed property reporting. Coordinates assigned fiscal year-end accounting activities, including preparing complex accruals, reconciling financial accounts, supporting financial statement preparation, and coordinating assigned portions of the annual external audit. Administers state and federal grants, including one-time and multi-year funding awards, by providing financial analysis, monitoring revenues and expenditures, reconciling grant accounts, and preparing supporting documentation. Maintains complete, accurate, organized, secure, and accessible records for all assigned areas of responsibility. Ensures records are retained and disposed of in accordance with District policies, applicable records-retention schedules, audit requirements, and state and federal requirements. Resolves inv…