WED Operations Secretary - Evening

WED Operations Secretary - Evening JobID: 360 Position Type: Secretarial/Clerical/WED Operations Secretary - Evening Date Posted: 7/16/2026 Location: Great Plains Technology Center Lawton Date Available: 08/12/2026 Closing Date: 07/26/2026 Additional Information: Show/Hide FLSA Classification Non-Exempt Safety Designation Non-Safety Sensitive Reports to Director of Workforce Development Campus Lawton, OK Deadline July 26, 2026 Start Date August 12, 2026 Starting Salary $15.00 Contract Length 12 Months Job Description Summary/objective The evening Workforce & Economic Development (WED) Secretary provides comprehensive administrative and operational support for WED programs during evening hours. This position ensures the accuracy of student enrollment records, prepares instructional materials for adjunct instructors, maintains course documentation, coordinates communication among departments, and supports the successful delivery of workforce training programs. Essential functions • Advise Director on all matters that require their attention • Enter, verify, and maintain student enrollment information in the student information system. • Review enrollment records for completeness and accuracy. • Collect and verify required student documentation prior to course participation. • Monitor enrollment status and resolve discrepancies with appropriate departments. • Maintain confidential student records in accordance with institutional policies and applicable regulations. • Prepare and assemble course packets for adjunct instructors. • Print course manuals, instructional materials, handouts, rosters, certificates, and other required documents. • Ensure instructional materials are prepared and available prior to each course. • Organize and maintain electronic and physical course files. • Track, maintain, and verify accurate student attendance records. • Assist with course closeout procedures and maintain completed course records. • Prepare reports and documentation as requested. • Serve as a point of contact for adjunct instructors. • Prepare adjunct instructor contracts and supporting documentation. • Coordinate distribution and collection of instructional materials. • Assist instructors with classroom preparation and administrative needs. • Communicate schedule changes, enrollment updates, and procedural information. • Communicate regularly with the Student Resource Center regarding registrations, prerequisites, and enrollment issues. • Coordinate with Cashiers regarding payments, registrations, refunds, and account questions. • Respond professionally to student, instructor, and staff inquiries. • Order course books, instructional supplies, and classroom materials. • Maintain organized storage of instructional materials and supplies. • Assist with receiving and distributing purchased materials. • Assist WED Coordinators with administrative projects and daily operations. • Support special events, evening programming, and workforce initiatives. Competencies Customer Service & Communication: Provides professional, courteous, and responsive service to students, instructors, staff, and community partners. Communicates clearly and effectively in both written and verbal formats while fostering positive working relationships. Organization & Attention to Detail: Effectively plans, prioritizes, and manages multiple responsibilities while maintaining a high degree of accuracy in student records, contracts, attendance, and course documentation. Accountability & Professionalism: Demonstrates dependability by meeting deadlines, following established procedures, maintaining confidentiality, exercising sound judgment, and accepting responsibility for the quality and accuracy of assigned work. Technology & Administrative Proficiency: Demonstrates proficiency in Microsoft Office, student information systems, and other technology required to perform administrative functions efficiently and accurately while maintaining organized records and documentation…