Warehouse Coordinator

**Position Summary**: Warehouse Coordinator This position will be responsible for the shipping, receiving, supply tracking, stock replenishment, and record keeping of the Company’s inventory. This position is a component of the accounting department and will be responsible for receiving all inventory and supplies delivered to the Hot Springs Location, posting receipts in Resort Suite, maintaining an organized and efficient inventory locations, and working with the purchasing coordinator to resolve problem deliveries. Further this position will oversee the monthly inventory counts of all professional product and supplies and coordinate with all departments for the quarterly inventory counts ensuring the accuracy of the counts and reporting of the inventory valuation at each period end. Additionally, this position will split time with the all locations (departments) of inventory including the Ivy Kitchen, guest services, spa services, retail, and warehouse lock up. Other special projects are required as assigned. **-- Position Qualification Requirements --** License(s): None Required Education/Training: High School Diploma Required **Experience:** - Inventory systems Internal Control knowledge/understanding - Inventory movement/Purchase Order creation/management - Proficient in Resort Suite and Microsoft Office - Previous inventory control, shipping and receiving, and mail room experience **Job-Related Skills:** - Speaking – Ability to talk to others and convey information effectively - Listening - Ability to understand information and ideas presented - Inductive Reasoning -Ability to combine pieces of information and form general rules or conclusions (includes finding a relationship among seemingly unrelated events) - Deductive Reasoning- Ability to apply general rules to specific problems to produce answers that make sense - Problem Sensitivity- Ability to tell when something is looks wrong or is likely to go wrong - Ability to adhere to company and departmental policies - Precise attention to detail and strong mathematical skills - Ability to work efficiently and effectively in an independent environment **Essential Duties & Responsibilities:** Inventory: - Assist with month end and year-end inventory counts as needed. - Working with maintenance staff to create an organized inventory system Shipping & Receiving: - Responsible for the receipt of shipments of goods to Inventory warehouse lock-up, for professional supplies, retail merchandise, paper products and guest services. For those items considered inventory, the receipts of the items must be properly recorded into Resort Suite with the supporting documents such as the receiving reports, vendor packing list, and purchase order is turned into accounting department. For each shipment received: - Verification of goods received, the quantity on Glen Ivy Purchase Order, Order Status receiving document with vendor packing documents. - Immediately record and report all discrepancies of goods received to accounting as well as the Purchase Order originator. - Communication of the inventory received to the department that ordered the product should be made on a timely basis. - Products received into the warehouse should be checked into Resort Suite within 24 hours of receipt. - Accurately match the item ordered, quantity ordered on the vendor packing slip, and purchase order. - Ensure that the stocked inventory is locked up in designated areas is organized, properly counted with all inventory quantities on hand matching the counts in Resort Suite at any given time. Accuracy of the inventory levels on hand at any time is one of the most important functions of this position. - Salon/Retail inventory support. The salon/retail department is the largest priority of the warehouse coordinator position. All inventory items received should be retail ready before leaving the warehouse cage area. Inventory items should be properly placed for sale on the retail floor with minimal interaction f…