Warehouse Clerk; Administrative Assistant

**Job Summary** The Warehouse Clerk, Engineering Administrative Assistant, is responsible for shipping and receiving all inventory, maintaining tug repair parts and supplies, assisting the SPE in maintaining the containment area and environmental cage, and maintaining company vehicles. Collects, organizes, and logs all data, sample boxes, and ships Tug lube and coolant samples. The engineering administrative assistant will greet, welcome, and direct visitors and notify company personnel of visitor arrivals. The engineering administrative assistant will handle all engineering administrative tasks across tug, fleet, and various departments within the organization. **Key Interactions** Company employees, executive leadership, senior client leadership, mariners, industry associations, and 3^rd^ party vendors **Knowledge, Skills, and Qualifications** - Ability to communicate effectively and professionally in all business interactions - Adhere to all company policies and applicable regulations - Analyze, troubleshoot, and resolve issues, escalating when appropriate - Demonstrate professionalism, sound judgment, and customer service in all interactions - Demonstrated ability and willingness to learn new tasks and assume additional responsibilities in response to changing business needs - Experience in drafting, writing, and collecting reports - Experience working in the tug maritime industry - Interpret and follow complex written and verbal instructions - Knowledge of working in a maritime environment and experience with additional standards for safety drills, evacuation, and emergency plans - Learn and apply company policies, procedures, and the Towing Safety Management System - Maintain confidentiality of sensitive business and personnel information - Manage multiple priorities while maintaining accuracy and service standards - Requires proficiency in standard business hardware and software, including Microsoft Office and web-based systems - Strong attention to detail, analytical ability, and problem-solving skills - Strong ethical conduct, professionalism, and strong interpersonal skills - Support departmental and organizational goals and objectives - Work independently and collaboratively in a team environment **Essential Functions:** - Ability to assist engineering personnel as needed - Ability to comply with company safety procedures, PPE requirements, and applicable regulatory standards while performing assigned duties - Administers procedures of the environmental cage, Tug disposals, and disposal log - Assist project engineers in logging formal documents for traceability of the company and audit standards - Assist project engineers in managing engineering digital document storage organization structures while ensuring all documents and forms are in an accessible area for easy location by employees - Assists SPE with warehouse and facility hurricane preparations - Cleans and maintains the environmental cage for inspection - Collects, organizes sample boxes, maintains sample spreadsheets, and ships Tug lube and coolant samples - Conducts monthly facility inspections with company reps, makes repairs, and reports to SPE - Ensures all paperwork for environmental pickup is in order, and records are kept accordingly - Ensures proper use and disposal of the Tug crew’s waste in the Environmental Cage; trains Tug crew as needed - Ensures scheduled maintenance, repairs, and lube changes are completed for company vehicles - Implementation of Tug data for engineering systems of equipment components, specific to Tug (class) - Keep the engineering office in a tidy, sanitary, and organized condition - Loads battery cores when placing new battery orders, ensures core charges are deducted from accounts, and issues PO numbers - Maintains and schedules repairs to office and building spaces - Maintains annual load tests on shoplifting beam, tools, and fuel hose - Maintains the collection, storage, and disposal of all battery cores from Tugs - Ma…