Virtual Assistant / Operations & Community Support VA

**Role: Virtual Assistant / Operations & CommunitySupport VA** **Position Overview** We are looking for a proactive, detail-oriented, and highly collaborative Virtual Assistant to support business operations, referral coordination, networking administration, and social media execution — particularly for the launch and management of a recurring monthly educational initiative. This role is ideal for someone who: - enjoys creating systems and workflows, - is comfortable working with AI tools like Claude, - can independently execute tasks with minimal handholding, - and communicates clearly and professionally in written English. The ideal VA should be comfortable supporting a fast-moving business owner who has many ideas and ongoing initiatives, while helping reduce mental and administrative overload. **Initial Primary Focus: “Second Saturday” Program Support** The VA’s primary responsibility during onboarding and ramp-up will be supporting the launch and ongoing coordination of the client’s monthly “Second Saturday” divorce education program. This includes: **Event Coordination & Administrative Support** - Coordinate scheduling and communication with participating professionals: - attorneys - financial professionals - mediators - real estate professionals - emotional support professionals - Send reminders, follow-ups, confirmations, and scheduling emails - Manage event logistics and recurring monthly coordination - Organize attendee information and event-related documentation - Assist with Zoom-related follow-up workflows - Send post-event emails and informational resources to attendees **Networking & LinkedIn Support** **ProVisors Networking Support** The client actively participates in networking groups and referral-building activities and needs administrative support around these systems. Tasks may include: - Organizing networking contact lists - Managing spreadsheets generated through Claude workflows - Assisting with LinkedIn connection workflows - Supporting referral outreach processes - Updating networking/contact records - Light CRM-style organization The client already has AI-assisted workflows in place using Claude and is looking for a VA who can collaborate within those systems efficiently. **Social Media & Content Support** **Social Media Responsibilities** - Create and schedule recurring promotional graphics for “Second Saturday” - Assist with consistent posting across platforms - Repurpose content ideas into posts - Coordinate simple Canva graphics - Support social posting workflows using tools such as: - Canva - Buffer - Claude - Assist with posting into local Facebook groups/community groups - Support visibility and audience engagement efforts **AI & Workflow Collaboration** The client heavily uses AI tools and wants a VA who is: - comfortable learning and using AI workflows, - proactive in process-building, - and collaborative in optimizing systems. **AI Tools & Platforms** Preferred familiarity with: - HubSpot - Asana - Claude CoWork - Remarkable - Capacities - Gmail and Google Chat - Google Calendar - Loom/video walkthrough workflows Experience with: - Gamma - Leonardo AI is a plus but not required. **Communication Style & Work Environment** **Preferred Working Style** - Flexible work schedule - Asynchronous communication is acceptable - Weekly check-ins or overlap meetings may be required - Strong written communication skills are essential - VA should be comfortable receiving Loom/video instructions - Must be able to work independently with minimal micromanagement The client values: - collaboration, - initiative, - organization, - adaptability, - and low cognitive overhead. The client specifically mentioned wanting someone who: - can execute efficiently, - understands systems quickly, - and does not require excessive handholding. **Preferred Candidate Qualities** **Ideal Candidate Traits** - Strong written English communication - Organized and detail-oriented - Tech-savvy and fast learner - Comfortable with A…