Tupande Administration Supervisor (Fixed-Term)

About One Acre Fund Founded in 2006, One Acre Fund equips 5.5 million smallholder farmers to make their farms more productive. Across nine countries that together are home to two-thirds of Africa's farmers, we provide high-quality farm supplies, tree seedlings, accessible credit, modern agronomic training, and a wide range of other agricultural services. On average, this model enables any farmer to increase their income and assets on supported land by more than 35 percent, while permanently improving their resilience. This is all made possible by our team of 9,000+ full-time staff, drawn from diverse backgrounds and professions. To learn more, please see our Why Work Here blog post. Our Kenya program, founded in 2006, operates under the local brand Tupande. Close to 500 staff in our Kakamega headquarters support 1,747 field staff and serve more than 1 million farmers. In Nairobi, around 50 staff support global functions like procurement, recruitment, government relations, and communications. About the Role Seeking an Administration Supervisor with 3+ years' manufacturing or industrial experience to manage office operations, casual labour contracting, and utility documentation for a biochar facility. Responsibilities Office and Records Management Manage day-to-day office operations including supplies, equipment, and a clean and organized workspace Maintain accurate records of administrative activities including employee files, invoices, and operational documentation Handle incoming and outgoing communications including phone calls, emails, and correspondence Coordinate meetings, appointments, and travel arrangements for facility leadership Casual Labor Administration Own casual labor contracting for the Biochar facility, ensuring sufficient casuals required for production at any given time Maintain accurate records of casual engagement periods, daily rates, and shift deployment Ensure processing of casual payroll in line with company policies and Kenyan labor regulations Ensure casual labor documentation complies with company policy and Kenyan labor law Compliance and Customer Service Ensure all administrative activities comply with company policies and relevant regulatory requirements Greet and assist visitors, clients, suppliers, and verification auditors, ensuring a professional experience Maintain confidentiality of sensitive information at all times Monitoring, Reporting, and Verification Collect and submit all utility documentation required for MRV, including electricity, diesel, water, and packaging Maintain employment records (number of employees, roles, demographics) Support stakeholder engagement and grievance documentation May manage an Administration Officer later on May manage 2-4 suppliers Career Growth and Development We have a strong culture of constant learning and we invest in developing our people. You’ll have weekly check-ins with your manager, access to mentorship and training programs, and regular feedback on your performance. We hold career reviews every six months, and set aside time to discuss your aspirations and career goals. You’ll have the opportunity to shape a growing organization and build a rewarding long-term career. Qualifications Across all roles, these are the general qualifications we look for . For this role specifically, you will have: Work experience: 2-3+ years working experience as an office assistant, executive assistant, or administration supervisor Casual labor administration experience: Demonstrated experience managing high-volume casual contracting and payroll in line with Kenyan labor law Knowledge and experience in Environmental, Occupational Health and Safety in the workplace Minimum academic qualification: Diploma in Business, Public Administration, or related field is often preferred Comfortable with collecting and submitting invoice and utility data as required Attention to detail: Ensures all administrative records and MRV submissions are accurate and timely Problem-solvin…