Truck Services Vendor Administration Assistant

**Position Overview** The **Truck Services Vendor Administration Assistant** provides essential administrative and operational support to the Truck Services department. This role is responsible for managing vendor account setup, processing invoices, and resolving vendor-related issues to ensure smooth operations and strong vendor relationships. This is a high-volume, detail-oriented position that plays a key role in maintaining accurate vendor records, supporting procurement processes, and contributing to overall department efficiency. **Key Responsibilities** - Complete credit applications and establish new vendor accounts in company systems. - Prepare and submit tax exemption certificates for new and existing vendor accounts. - Review, verify, and process vendor invoices for accuracy, proper coding, and timely payment. - Research and resolve vendor account issues, discrepancies, and payment problems. - Maintain accurate and up-to-date vendor records, contact information, and documentation. - Respond promptly to vendor inquiries and internal requests regarding account status. - Assist with vendor onboarding, contract tracking, and compliance requirements. - Support the Truck Services Manager with additional administrative tasks as needed. - Ensure all vendor-related processes comply with company policies and procedures. **Qualifications & Requirements** **Experience** - 2+ years of experience in vendor administration, accounts payable, procurement, or administrative support. - Experience working with vendor accounts, credit applications, and invoice processing preferred. - Experience in the petroleum, trucking, or convenience store industry is a plus. **Skills & Competencies** - Strong attention to detail and high level of accuracy. - Excellent organizational and problem-solving skills. - Proficient in Microsoft Office (especially Excel, Word, and Outlook). - Experience with accounting or ERP systems is a plus. - Ability to manage multiple priorities and meet deadlines in a fast-paced environment. - Strong written and verbal communication skills. **Education** - High School Diploma or GED required. Associate’s or Bachelor’s degree preferred. **Personal Attributes** - Reliable, proactive, and professional. - Able to work independently while collaborating effectively with the team. - High integrity when handling confidential vendor and financial information. **What We Offer** - Competitive base salary ($48,000 – $55,000). - Comprehensive benefits package (health, dental, vision, 401(k), etc.). - Stable, growing company environment. - Opportunity for long-term career growth. **LV Petroleum is an equal opportunity employer**