Transportation Secretary

Transportation Secretary JobID: 23287 Position Type: Transportation Date Posted: 7/16/2026 Location: Transportation - Peoria, AZ Date Available: 08/03/2026 Closing Date: 08/16/2026 Additional Information: Show/Hide Position Title: Transportation Secretary Department: Transportation Supervisor Director of Transportation Term of Employment: 12 Months Salary Classification: 13 Job Summary: Performs a variety of moderate to complex administrative and secretarial support functions for a department or program Director and assigned staff. Essential Functions: Essential functions, as defined under the Americans with Disabilities Act, may include, but are not limited to, the following tasks, duties, knowledge, skills and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents in this class. ESSENTIAL DUTIES AND RESPONSIBILITIES generally include the following. Other duties may be assigned: Maintains calendars, arranges meetings, meeting sites and handles other logistical requirements. Provides and recommends training. Coordinates, schedules, prioritizes and assigns tasks and projects. Establishes performance measures, goals, objectives and priorities. Evaluates work performance. Provides feedback, direction and guidance. Advises personnel of new or revised information. Performs a variety of clerical, secretarial and administrative functions for department staff. Schedules a variety of meetings, conferences, interviews, in-services, workshops, and other activities. Makes travel arrangements and processes financial documents. Drafts and prepares correspondence following directions of supervisor. Maintains schedule of appointments. Sends and receives correspondence and memoranda. Compiles policies and procedures for the District, department or program. Places, screens and forwards telephone calls for the department and supervisor. Prepares agendas, presentations and informational packets for in-services and committee meetings, training and conferences. Processes requisitions and purchase orders. Orders, maintains, stores and distributes office supplies. Obtains estimates and arranges orders for printing and copying. Processes pay actions. Prepares and submits insurance and theft claims. As assigned, leads and/or supervises assigned clerical, staff and volunteer personnel. Provides and/or recommends training. Coordinates, schedules, prioritizes and assigns tasks and projects. Establishes performance measures, goals objectives and priorities. Evaluates work performance. Provides feedback, direction and guidance. Advises personnel of new or revised information. Updates and maintains personnel records for new, current and employee transfers and terminations. Assists, supervises and manages daily operations of school office. Prepares a variety of reports and records as needed. Enters, maintains and updates data to print and distribute budget updates, payroll, timesheets, personnel and administrative files and records. Develops opening and closing of the school year reports for employee and end of the year checkout for staff. Knowledge in IVISIONS, KRONOS, Edulog, School Messenger, Synergy and Schooldude. Performs other duties as assigned or required. KNOWLEDGE AND SKILLS: Knowledge of applicable Federal, state, county and city statutes, rules, regulations, ordinances and PUSD policies and procedures. Knowledge of the principles of customer service, general office operations, business office management, and records and database management. Knowledge of the principles of Business English, grammar, spelling and preparation of correspondence. Knowledge of the principles of bookkeeping, accounting, and grant fund accounting. Skill in reading, interpreting, understanding and applying relevant Federal, state and PUSD rules, regulations, policies and procedures. Skill in creating, preparing and managing a variety documents and reports for distribution. Skill in assign…