Timekeeper / Resource Coordinator

- Perform payroll and timekeeping data entry, auditing, analysis, corrections, and compliance reviews. - Audit and process payroll data for approximately 400 employees. - Conduct payroll compliance checks to ensure employees are paid accurately and in accordance with federal, state, and company regulations. - Screen employee hours worked for calculation, coding, and policy compliance errors. - Accurately enter payroll information not captured within Kronos. - Maintain thorough working knowledge of payroll and timekeeping systems and remain current on labor laws and regulations. - Clear all daily timekeeping exceptions, including: - Personal Time Off (PTO) based on available balances - Excused (FMLA, LOA) and unexcused absences - Meal break exceptions - Ensure all exceptions are resolved prior to overtime (OT) report generation. - Process OT exceptions after management OT submissions. - Track and monitor attendance records, including lateness, absences, and manual missed punches. - Update and adjust shift times prior to shift start to reduce missed punches, including shift trades and coverage. - Ensure Miss Punch Forms (MPFs) and Absence Request Forms (ARFs) are completed accurately and signed by both employees and Duty Managers. - Report unauthorized time discrepancies to the Planning Manager. - Produce weekly and monthly attendance, payroll, and resource utilization reports. - Utilize report-writing tools to generate customized and routine management reports. - Ensure Daily OT reports are received, completed, and signed by management. - Coordinate with managers to ensure timely delivery of attendance letters. - Support operational planning and resource allocation through accurate attendance and staffing data. - Serve as a professional and approachable point of contact for employee payroll and attendance inquiries. - Coordinate with Payroll, Human Resources, Planning, and other departments to ensure accurate employee data flow and maintenance. - Send completed payroll packages, including signed payroll reports, MPFs, ARFs, and payroll discrepancy documentation, to the Payroll Department. - Follow up on missing or late documentation, pay discrepancies, and roster changes. - Coordinate with Payroll on Mondays to ensure payroll processing and reporting can proceed once exceptions are cleared. - All other tasks as requested by department managers and/or the General Manager **Safety, Security and Compliance** All employees have a responsibility and duty while at work to: - Take reasonable care for the health and safety of themselves and of others who may be affected by their actions or omissions whilst at work. - Fully versed in International Aviation Safety and Security standards and passionate about promoting them within the organization. - Co-operate with their manager / supervisor to allow them to perform or comply with any legal requirements imposed on the company. - Not intentionally or recklessly interfere with or misuse anything provided by the company in the interests of health, safety, or welfare reasons. - Inform their manager / supervisor of any work situation, equipment or activity that represents a serious or immediate danger to health and safety. - Report any hazards, near misses, incidents, accidents, or dangerous occurrences to their manager / supervisor, who will then follow the procedures contained in this manual. - Carry out work in accordance with information and training provided and any specific workplace health and safety rules or procedures. - Fully understand the company health and safety policy. - Attend training courses as may be arranged by the Company. **Qualifications and Experience** - Minimum 18 years of age. - High school diploma or equivalent. - Minimum two to three years of progressive experience in payroll, timekeeping, or administrative roles in a fast-paced environment. - Proficiency in Microsoft Office with expert Microsoft Excel skills. - Demonstrated experience using the Kronos Time Tracki…