Temporary Leave Administration Manager

**Lines for Life Job Description** **Position Title:** Temporary Leave Administration Manager **Location:** Portland, OR **Reports to:** Human Resources Officer **Status:** Temporary Full Time **Assignment Length:** Approximately 12 weeks, with the possibility of extension. Dates: 8/8 - 11/5 **Compensation:** $42 - $46/hr. The employee will accrue PTO and receive applicable employee benefits throughout their employment. **Location:** Remote or hybrid; must be available during Pacific Time **About the Organization:** Lines for Life is a regional non-profit that is dedicated to preventing substance abuse and suicide. We offer help and hope to individuals and communities and promote mental health for all. Our work addresses a spectrum of needs that include intervention, prevention, and advocacy. We educate, train, and advocate to prevent issues of substance abuse, mental illness, and thoughts of suicide from reaching crisis levels. But when a crisis arises or support is needed, we are available 24/7/365 to intervene with personalized help. **Leave Administration Manager Position Overview:** Lines for Life is seeking a highly experienced temporary Leave Administration Manager to provide continuity for a critical Human Resources function during an employee’s extended leave of absence. The Temporary Leave Administration Manager will independently administer employee leaves of absence and related workplace accommodation processes. This position will serve as the primary point of contact for employees, supervisors, Human Resources staff, leave and disability vendors, and other internal partners. The successful candidate will bring substantial hands-on experience administering complex and overlapping leave programs in a multistate environment. The position requires sound judgment, careful documentation, strong employee communication, and the ability to manage a high-volume caseload with limited ramp-up time. This temporary position is intentionally focused on leave administration and related benefits, accommodation, documentation, and return-to-work coordination. It is not expected to assume the full range of responsibilities assigned to the permanent HR Manager position. **Leave Administration Manager Essential Responsibilities:** **Leave Intake and Case Management** - Serve as the primary point of contact for employees requesting or currently using a leave of absence. - Conduct timely initial meetings with employees to understand their circumstances, explain available leave options, and identify required documentation and next steps. - Independently manage leave cases from initial request through return to work, exhaustion of available leave, transition to another leave status, or case closure. - Maintain regular and appropriately timed communication with employees throughout the leave process. - Monitor deadlines for notices, certifications, recertifications, benefit elections, return-to-work documentation, and other required actions. - Ensure that employees receive accurate, understandable, and compassionate information without making medical judgments or promising outcomes before eligibility has been evaluated. **Legal and Policy Administration** - Administer applicable federal, state, and local leave requirements, including FMLA and the leave and paid-leave programs that apply in the states where Lines for Life employs staff. - Evaluate eligibility and determine how different leave entitlements, disability benefits, paid time off, workers’ compensation, and organizational policies interact. - Issue required eligibility, designation, rights-and-responsibilities, approval, denial, exhaustion, and return-to-work notices. - Apply Lines for Life policies consistently while identifying circumstances that require consultation with the Human Resources Director, ADP TotalSource, or legal counsel. - Monitor developments or changes in leave requirements that may affect active cases during the temporary assignment. **Disability and Accommod…