Support Staff - Accounting

## Sign-On Bonus Eligible # Accounting Support Specialist ## About Shanty Creek Resort Shanty Creek Resort is committed to delivering a distinctive “Up North” experience for every guest. Our friendly, caring team provides exceptional service and genuine hospitality. We believe that honest, long-lasting relationships with our guests, employees, neighbors, and the surrounding environment are essential to sustaining and growing our business. ## Position Summary The Accounting Support Specialist provides administrative and accounting support across all areas of the Shanty Creek Resort Accounting Department. This position assists with accounts payable, accounts receivable, purchasing, financial reporting, reconciliations, month-end processes, vendor management, inventory reporting, and other general accounting functions. The position is designed to provide flexible support based on the changing needs of the department. The Accounting Support Specialist will be cross-trained in multiple accounting functions and may provide coverage for other team members as needed. Success in this role requires strong attention to detail, organization, reliability, confidentiality, and the ability to work collaboratively with employees, managers, vendors, and resort leadership. ## Essential Duties and Responsibilities ### General Accounting Support - Provide administrative and transactional support throughout the Accounting Department. - Assist with data entry, account reconciliation, document management, record retention, and financial reporting. - Prepare, organize, and maintain accounting records and supporting documentation. - Assist with journal entries, account research, and correction of discrepancies. - Support month-end and year-end closing processes. - Assist with internal and external accounting requests, audits, and financial reviews. - Prepare recurring and requested reports for Accounting Department leadership. - Cross-train in departmental functions and provide coverage during employee absences, high-volume periods, or special projects. ### Accounts Payable - Review and process vendor invoices accurately and in a timely manner. - Match invoices with purchase orders, receiving documents, and required approvals. - Verify appropriate account coding and supporting documentation. - Assist with weekly check runs, electronic payments, and other vendor payment processes. - Maintain accurate vendor records and respond to vendor questions. - Review and reconcile vendor statements. - Research duplicate invoices, payment discrepancies, credits, and outstanding balances. - Assist with vendor credit applications, tax documentation, and annual 1099 preparation. ### Accounts Receivable - Assist with customer invoicing, payment posting, account research, and collection follow-up. - Maintain accurate customer and account records. - Research payment discrepancies, unapplied payments, credits, and outstanding balances. - Assist with reconciliation of accounts receivable and other related accounts. - Support accounting functions related to resort operations, group business, clubs, and timeshare accounts as assigned. ### Purchasing and Procurement - Support resort-wide purchasing and procurement activities. - Assist departments with purchase orders, vendor selection, pricing, and ordering processes. - Obtain competitive pricing or bids when requested. - Monitor compliance with established purchasing and purchase-order procedures. - Maintain purchasing records, vendor documentation, and supporting approvals. - Assist with resolving order, delivery, pricing, and invoice discrepancies. - Coordinate with vendors and resort departments to support timely delivery of products and services. - Assist with tracking departmental purchases, supplies, and recurring orders. ### Reconciliations and Financial Reporting - Assist with bank, credit card, payable, receivable, and general ledger reconciliations. - Research and resolve discrepancies identified during the recon…