Study Abroad Program Manager

**Title:** Study Abroad Program Manager **Department/Location:** Study Abroad, Elsah, IL **Position Type:** Full-time, 12-month **Summary** The Study Abroad Program Manager is responsible for the coordination and day-to-day execution of Principia College’s study abroad and field programs. Working closely with the Assistant Director of Study Abroad, this role ensures that all logistical, administrative, and operational components of assigned programs are implemented effectively and efficiently. The Program Manager serves as a key point of contact for students, faculty, and program partners, supporting the successful delivery of high-quality global learning experiences. **Who We Are** At our award-winning Early Childhood through grade 12 Principia School in St. Louis, Missouri, and top-ranked Principia College in Elsah, Illinois, Principia faculty and staff make up a close-knit community of educators, coaches, and professionals taking a distinct approach to education—blending academic excellence with Christian Science-based character education. Principia’s team of over 500 employees supports not only Principia School and Principia College, but also a worldwide network of Alumni & Friends. At Principia College, our globally-focused curriculum honors diverse perspectives and develops creative changemakers who use their academic skills for good in service to themselves, their communities, and the world. In-depth study meets real-world experience through study abroad programs, internships, capstone projects, and a robust slate of student activities, including a world-renowned mediation team, top-ranked solar car team, and the nation’s oldest student-run public affairs conference. Principia employees are part of an engaging academic community preparing students to be tomorrow’s leaders, thinkers, and changemakers. We strive to create a [collaborative and inclusive environment](https://www.principia.edu/debm) where everyone feels they belong and are valued. **Primary Responsibilities** ### *Program Coordination & Logistics* - Coordinate the logistical implementation of 2–5 study abroad and field programs annually. - Arrange travel, housing, excursions, and on-site services in collaboration with international partners and vendors. - Manage program timelines and ensure all logistical components are executed on schedule. - Prepare and distribute program materials, including itineraries and pre-departure information. ### *Student Support & Communication* - Serve as a primary contact for students throughout the application, pre-departure, and return phases. - Manage student applications, enrollment processes, and documentation. - Provide guidance on program requirements, timelines, and general preparation. - Support and help facilitate pre-departure orientations and re-entry programming. ### *Financial Processing & Budget Tracking* - Process program-related payments, invoices, and financial transactions in coordination with the Assistant Director and Accounting Office. - Track program expenses and maintain accurate financial records. - Assist in monitoring program budgets and flag discrepancies or concerns. ### *Program Operations & Administrative Support* - Maintain program records, databases, and reporting systems. - Assist in coordinating contracts and documentation for faculty and program personnel. - Support the implementation of policies, procedures, and compliance requirements. - Assist with marketing materials, website updates, and program communications ### *Risk Management Support* - Support implementation of health and safety protocols for all programs. - Monitor student compliance with required documentation (e.g., insurance, waivers, travel forms). - Assist in incident reporting and documentation. - Communicate emerging issues to the Assistant Director and support response efforts as directed. ### *Office Operations* - Assist with general office coordination, including student workers, shared resources, and administrative pro…