Staffing Coordinator

**Job Summary** The Staffing Coordinator’s primary job function is to create, apply, open, and manage provider and support staff scheduling templates for assigned departments. Manage appointment changes that are needed during a scheduling cycle and audit for accuracy all systems and templates of record. They serve as a subject matter expert in Athena templates and scheduling. They must have timely and effective communication of schedule changes. **Job Specific Competencies** 1. Collaborate with the Clinic Administrators and the Associate Medical Directors to design, manage, and evaluate the academic program in accordance with CVCH’s mission and accreditation requirements. 2. Create and maintain schedules for Providers and support staff using approved leave requests and established guidelines. a. Manage requests for non-clinic provider time, adjusting the schedules accordingly. (i.e. meetings, coaching, training) b. Edit/maintain payroll schedule for assigned support staff. c. Update all sources of truth & athena with daily changes. d. Develop annual holiday rotation for provider coverage. 3. Provide provider and support teams with timely and effective communication of schedule changes. 4. Provide payroll staff with a provider attendance report every two weeks. 5. Pay attention to detail to assure accuracy and completeness of work, conducting self-audits. 6. Post monthly on-call schedule for hospital coverage and update as needed. Also, enter this directly into ROTA for our contracted triage resource Access Nurse. 7. Continually monitor the shared Outlook inbox for all requested updates. **General Duties and Responsibilities** 1. Performs other duties and tasks as assigned by supervisor. 2. Expected to be prepared to start shift at scheduled time, meet attendance standards, and work the hours necessary to perform the essential functions of the job. 3. Follows all safety policies and general housekeeping practices. Ensures the area and its equipment and supplies are neat, clean, safe, and utilized appropriately at all times, and participates in emergency drills. 4. Demonstrates sound work ethics, flexible, and shows dedication to the position and the community. 5. Demonstrates a positive attitude, is respectful, and possesses cultural awareness and sensitivity toward clients and co- workers. 6. Keeps customer service and the mission of the organization in mind when interacting with all clients, co-workers, and others. 7. Employees are expected to embrace, support, and promote the core values of respect, integrity, trust, compassion, and quality which align with the CVCH mission statement through their actions and interactions with all patients, staff, and others. 8. Conforms to CVCH policies and Joint Commission and HIPAA regulations. **Job Specifications** 1. Education: Associates degree required but may substitute experience for education. 2. Certification/Licensure: N/A 3. Experience: One-year experience working with health care scheduling with strong communication and computer program experience preferred. Experience with reporting data preferred. 4. Language Skills: English required. 5. Essential Technical/Motor Skills: Knowledge of computer applications and equipment related to work. Must have intermediate computer and keyboarding skills and have the ability to enter data within company’s computer system to include strong knowledge in MS Word/Excel; must demonstrate manual dexterity. Exhibit strong customer service skills, strong process improvement background. 6. Interpersonal Skills: Strong interpersonal and communication skills and the ability to work effectively with other staff and management. Demonstrated skill in developing and maintaining productive work teams. Ability to demonstrate personal integrity in all interactions. 7. Essential Physical Requirements: This job is performed mostly in a typical inside, office environment. Essential physical requirements of this job include light physical effort; repetitive mo…