Staff Accountant

**This is a limited-term, full-time position expected to continue through 2028. The assignment may be extended or concluded earlier at the District’s discretion. A cover letter and resume are required to be considered.** **DEFINITION** Under general supervision, performs a variety of accounting duties in support of accounts payable, payroll, purchasing, and other accounting and financial functions as assigned and in accordance with District policies, procedures, and schedules; maintains manual and computerized accounting and financial records; and performs related work as required. **SUPERVISION RECEIVED AND EXERCISED** Receives general supervision from the Finance Manager. Exercises no direct supervision over staff. **CLASS CHARACTERISTICS** This journey-level classification is responsible for independently performing professional and technical accounting duties supporting general accounting, accounts payable, payroll, purchasing, financial reporting, reconciliations, and related financial operations. Incumbents may be assigned primary responsibility for specific functions and are expected to be cross trained to provide backup support across Finance Department operations. Incumbents exercise independent judgment in applying accounting principles, reconciling financial information, resolving discrepancies, and preparing financial records and reports.*Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so qualified employees can perform the essential functions of the job.* **GENERAL ACCOUNTS PAYABLE, & PURCHASING FUNCTIONS** - Ensures invoices and purchase requisitions are accurate and properly authorized for payment; enters invoices into the District’s automated financial system; processes invoices for timely payment; matches receipts against credit card charges; ensures credit card receipts are coded correctly. - Prepares and posts journal entries and assists with maintaining the general ledger. - Reconciles assigned general ledger accounts and investigates discrepancies. - Assists with month-end and year-end closing activities, including preparation of adjusting entries and supporting schedules. - Assists in preparation of monthly, quarterly, and annual financial reports. - Assists with budget monitoring, expenditure tracking, and preparation of budget reports. - Reconciles the outstanding accounts payable at month end to the general ledger balance and investigates discrepancies. - Verifies accuracy of vendor records; provides data to Finance Manager for new vendors, reconciles vendor invoices to ensure timely payment, discounts and taxation are appropriate, arithmetic is correct, accurate dues dates, and ensures invoice is not a duplicate; prepares vendor file folders and labels; prepares and files supporting vendor documents. - Gathers credit card receipts, matches them to statements, makes sure charges are coded correctly, and all receipts are received. - Reviews financial transactions to identify those subject to sales and use tax reporting requirements; maintains supporting documentation and provides information to the Finance Manager for preparations and filing of sales and use tax reports. - Reviews purchasing transactions for compliance with established purchasing procedures, approved budgets, and District policies and provides guidance to purchasers in each department with system workflows. - Tracks and records District assets; assists with maintaining the District’s asset and depreciation schedule in the financial system, reconciling the assets and accumulated depreciation at month end to the general ledger balance, and investigating discrepancies. - Tracks District vehicle registrations and titles; matches fuel receipts for active District vehicles to fuel statements in a timely fashion. - Processes payroll through current software system; maintains and reconciles employee payroll and other assigned accounts; compiles,…