Sr. Site Contract and Payment Associate

POSITION TITLE: Senior Site Contract and Payment Associate DEPARTMENT: Posterior Segment Ora Values the Daily Practice of … Prioritizing Kindness * Operational Excellence * Cultivating Joy * Scientific Rigor At Ora, we are building the future of ophthalmic clinical research. As the world’s leading full-service ophthalmic drug and device development firm, we guide our clients across all phases of clinical research to efficiently bring new products and therapies to market. Over the past 45 years, our expert teams have helped earn more than 85 new product approvals. Ora's pre-clinical and clinical models, unique methodologies, integrated clinical data solutions, and global regulatory strategies have been refined and proven across thousands of global projects. Today, our team continues to expand across the globe, with 400 employees across North America, Europe, Asia, and Latin America. The Role: Ora’s Site Contract and Payment Associate is responsible for the preparation, review, negotiation, and management of clinical trial contracts and study budgets with sponsors and investigative sites. This role ensures that clinical research agreements are compliant with regulatory requirements, institution policies, and financial objectives while supporting timely study start-up and execution. Additionally, the Site Contract and Payment Associate is responsible for the accurate and timely processing of payments to clinical trial investigative sites globally. This role ensures that site payments align with contract terms, study milestones, and regulatory requirements, while maintaining strong collaboration with internal teams and investigative sites to support successful clinical trial execution. What You’ll Do: Work independently to facilitate the review and execution process for Clinical Trial Agreements (CTAs) and Amendments, with Sponsor, Site and Ora legal teams. This includes: Support the development and , review, and negotiate clinical trial budgets with sponsors and sites, including per-patient costs, start-up fees, pass-through expenses, and overhead Track contract milestones, renewals, and amendments throughout the study lifecycle Monitor budget approvals and align contract terms with negotiated budgets Ensure payment terms, invoicing schedules, and milestone payments are clearly defined in contract Support the analysis of study protocols to assess cost implications and ensure budgets reflect fair market value (FMV) Prepare reports for study team regarding contract status, budget approvals, and payment status Collaborate with Ora’s Global cross functional project teams including Project Management, Clinical Trial Associates, Clinical Research Associates , Project Directors and Information Technology (IT). Collaboration with Legal for contract negotiations Identify, track and monitor data integration between EDC and Veeva Vault systems, highlight any data issues with Ora IT, following up on any outstanding data issues that lead to payment delays Set up, process, and manage clinical trial site payments in accordance with Clinical Trial Agreements (CTAs) and approved budgets in the Veeva Vault Payment system, this includes: Verify that payment triggers (e.g., visit completion, data entry, monitoring milestones) are met prior to payment Calculate and reconcile per-patient payments, start-up fees, milestone payments, and pass-through expenses Ensure payments are issued accurately and on schedule Reconcile payments with invoices, supporting documentation and financial systems Identify and resolve overpayments, underpayments, and payment discrepancies Provide support and guidance to Site Contract & Payment team members on studies, where appropriate Responsibilities may differ slightly from the above based on specific needs of the business. Adhere to all aspects of Ora’s quality system. Adhere to all essential systems and processes that are required at Ora to maintain compliance to Ora’s data integrity & business ethics and regulatory req…