Sr Facilities Services Specialist

The Opportunity: We are seeking a full-time Sr Facilities Services Specialist to join our team. This role will provide direct support to the organization’s facility operations, related to the supply, movement of materials, documentation management and building administrative functions delivered by Facilities & Services. What You’ll Do: Draft and publish department communications and procedures and complete small-scale projects which support all facets of Facilities & Services service operations. Pre-print inventory & place orders to maintain stock, process business card orders, place orders for janitorial and general building supplies. Prepare and review invoices for authorization by Facilities & Services management. Monitor utility payments, research and resolve billing and service issues related to janitorial, landscaping, pest control and other related issues. Start/stop service for DFCU Financial locations and maintain corporate utility reports. Monitor, track and process DFCU Financial property tax payments, Diebold service calls/invoice payments, and vendor W9 & Certificate of Insurance documents. Prepare incoming & outgoing FedEx materials. Process requests, resolve issues and maintain documentation for department programs and equipment including fire extinguishers, flag service, vending service, business licenses, fire alarm permits, vehicle registration, warranties, etc. Develop and deliver communications for operations network via email and Portal. Complete small-scale Facilities & Services related administrative projects. Support courier, maintenance or support tasks as required. Sign-in and assist credit union guests and vendors when Physical Security team is not available. Limited delegated supervisory authority, as assigned by management. Employees will perform other reasonably related business duties as assigned by immediate supervisor and other management. What You Need: Minimum high school diploma or equivalent required. Minimum two years in an administrative or program processing capacity. Ability to efficiently and effectively manage simultaneous priorities. Consistent, positive, cooperative, self-motivated, courteous and professional attitude. Proficient in Microsoft 365. Demonstrated analytical and problem-solving skills. Able to initiate and embrace change. Excellent interpersonal skills, including written and verbal communication, and ability to work in a team environment.