Sr. Executive / Assistant Manager – MICE, Events, Hotels & Travel Procurement

Role Overview The Sr. Executive – MICE, Events, Hotels & Travel Procurement will be responsible for managing end-to-end sourcing and procurement activities related to MICE (Meetings, Incentives, Conferences & Exhibitions), corporate events, hotels, business travel, employee travel, and related hospitality services. The role will be responsible for identifying and developing vendors, negotiating competitive commercial terms, managing RFQs/RFPs, evaluating proposals, coordinating bookings and event requirements, managing contracts, and ensuring cost-effective and high-quality services. The position will work closely with Business, HR, Administration, Finance, Legal, Marketing, Sales, and other internal stakeholders to ensure seamless execution of events and travel requirements while maintaining compliance with company procurement policies and approval processes. Key Responsibilities 1. MICE & Event Procurement ● Manage end-to-end procurement for corporate events, conferences, meetings, exhibitions, offsites, dealer/distributor meets, employee events, town halls, award functions and incentive programs. ● Understand event requirements including venue, accommodation, food & beverage, transportation, branding, audio-visual, production, entertainment, manpower and other event-related services. ● Identify and onboard suitable event management agencies, production houses, destination management companies (DMCs), and other event service providers. ● Float RFQs/RFPs and obtain competitive commercial proposals from multiple vendors. ● Prepare detailed commercial comparisons covering venue, food & beverage, room rates, production, AV, transportation, manpower and other event costs. ● Negotiate event packages, venue charges, minimum guarantees, cancellation terms, attrition clauses and other commercial conditions. ● Support business teams in finalizing venues and vendors based on commercial, quality, location, capacity, and service parameters. ● Monitor event budgets and identify opportunities for cost optimization. ● Ensure timely closure of event-related procurement activities and vendor payments. 2. Hotel & Accommodation Procurement ● Manage sourcing and procurement of hotels for corporate stays, employee travel, business meetings, conferences, offsites and events. ● Develop and maintain a network of preferred hotels across key business locations. ● Negotiate corporate rates, room tariffs, meal plans, conference packages, and other hotel services. ● Negotiate volume-based discounts and annual corporate rate agreements with hotel chains and individual properties. ● Compare hotel proposals based on room rates, inclusions, taxes, cancellation policies, location, amenities, and service levels. ● Manage hotel rate contracts and ensure timely renewal. ● Monitor hotel performance, service quality, commercial compliance, and stakeholder feedback. ● Identify opportunities for hotel consolidation and preferred-vendor arrangements to achieve better commercial benefits. 3. Travel Procurement ● Manage procurement and commercial arrangements for domestic and international business travel. ● Coordinate with travel management companies (TMCs), airlines, hotels, cab vendors, and other travel service providers. ● Negotiate travel service fees, transaction charges, corporate fares, hotel rates, cancellation charges, and other commercial terms. ● Evaluate and onboard suitable travel agencies/TMCs based on service capability, technology, geographical coverage, commercial competitiveness, and SLA commitments. ● Monitor travel spend and identify opportunities for cost optimization. ● Support implementation of preferred airline, hotel, and transportation arrangements. ● Review travel-related invoices and ensure adherence to agreed commercial terms. ● Monitor service levels and resolve vendor-related issues in coordination with internal stakeholders. 4. Transportation & Ground Handling ● Source and manage vendors for employee transportation, airport transfers,…