Sponsorship and Grant Coordinator

Under the general supervision of the Promotions and Marketing Supervisor, the Sponsorship and Grant Coordinator performs a variety of professional and administrative functions to generate vital revenue for the support of department programs and events within the context and culture of philanthropy. Establishes and maintains professional relationships with representatives from local, regional and national organizations, businesses, school districts and government agencies to seek out and secure sponsorships, grants, alliances, and partnerships. ESSENTIAL FUNCTIONS (Performs some or all of the following) Works with representatives from partnering organizations and department staff to create, solicit, and execute sponsorship packages for department programs, classes, events, fields, courts and facilities. Creates tiered sponsorship and partnership packages based on department needs. Manages contracts to ensure deliverables are met across all available social media platforms, City website, City signage, electronic newsletters, and printed flyers, brochures, and catalogs. Seeks grant opportunities and collaborates with staff to prepare grant applications for programming, park amenities, and equipment. Ensures reports are completed and submitted as required. Professional Functions: Travels locally to solicit sponsorships and partnerships with businesses, non-profit and for-profit organizations, school districts, and other agencies. Develops and maintains positive relationships. Determines sponsorship and partnership deliverables, reporting methods, and incentives for local, regional, and national businesses. Oversees sponsorship program to ensure each award meets with department standards, philosophy, and objectives; revises program as necessary to meet department needs. Attends department programs and events as necessary, including some evenings, weekends, and holidays, to ensure sponsor and partner deliverables are met and relationships maintained. Represents Parks & Recreation at professional and community functions as necessary to develop and maintain professional relationships and promote department functions. Administrative Functions: Prepares detailed reports for management staff regarding available sponsorship and partnership opportunities, including key performance indicators such as sponsorships received, partnerships established, revenue generated and expenses incurred. Manages sponsorship renewals and negotiations; oversees communication with sponsors. Analyzes and interprets market research, utilizing knowledge and metrics to generate and cultivate new and prospective clients. Reviews, analyzes, and prepares reports related to grants to ensure requirements are met. Presents reports to management and commissions. Collaborates with staff during the development of digital content for social media platforms, City signage, City web pages, presentations and electronic newsletters to ensure contracted deliverables and key objectives are met accurately. Collaborates with staff during the development of content and layout of printed brochures, fliers, newsletters, catalogs, and other materials for public distribution to ensure contracted deliverables and key objectives are met accurately. Ensures promotional materials contain accurate and current information related to sponsors, partners and grantors. Performs related duties as assigned. MINIMUM QUALIFICATIONS Education and Experience: College coursework or Associate’s degree, Bachelor’s degree preferred, in business administration, communications; public relations, marketing, or related area; AND Two (2) years of experience in sponsorship, underwriting, corporate/media sales or fundraising; Two (2) years progressively responsible administrative experience performing above and related duties; OR An equivalent combination of education and experience that provides the required knowledge, skills, and abilities to perform the essential functions of the job. Knowledge, Skills, and A…