Specialist, Payroll & Benefits

**SUMMARY OF POSITION**: The Payroll & Benefits Specialist is responsible for managing all Payroll & Benefit activities for the Company. Payroll activities include: managing and executing a bi-weekly multi-state corporate payroll (2 EINs) for 140 employees and a semi-monthly Canadian payroll for 7 employees. Benefit activities include: managing employee benefit plans, new hire benefit orientation, benefit audits, and processing monthly benefit invoices. **ESSENTIAL FUNCTIONS:** **Payroll** - Responsible for audit, reconciliation and balancing of all payrolls. - Ensures data integrity with employee record changes and new hire setups in ADP. - Sets up new state and local taxation coordination. - Audits/manages related deductions/earnings for all employees to include benefit deductions, tax levies, child support, garnishments, bonuses, taxes, etc. - Audits every payroll to ensure accuracy - Primary contact for all questions regarding employee pay - Works with Accounting on all accrual and financial closes to supply any reporting payroll data needed. - Write complex reports in ADP. - Investigate, analyze and respond timely and accurately to tax inquiries and audits from both internal customers and external agencies. - Manage time & attendance system to include setting up new users, auditing punches, ensuring compliance with state/federal laws and corporate policy, and training new users/managers. - Respond in a timely manner to questions that may require research concerning previous benefit plans or payroll deductions. - Interpret payroll tax regulatory requirements. Evaluate current payroll and audit and reporting processes and recommend improvements or efficiencies that can be implemented. - Work with Workers’ Compensation insurance carrier on annual audit. - Partner with HR Generalist to ensure data integrity, proper benefit deductions, onboarding & offboarding coordination, etc. - Process all required government reports concerning payroll, taxes, EEO-1. **Benefits** - Administer benefit programs such as medical, dental, vision, life, STD, LTD. - Respond promptly to employees’ ongoing benefit questions/issues. - Monitor employer-carrier feeds to ensure data accuracy. - Facilitate benefit enrollment for new hires and qualifying events. Deliver new hire benefit orientation. - Manage Open Enrollment process & communications. - Take lead on all wellness-related programs. - On a monthly basis, prepare/audit benefit bills and process invoices for payment. - Assist in managing the 401(k) Plan. This includes export/import interfaces and funding, employee contributions, loan payments, legal compliance and yearly governmental reporting requirements, document review/distribution and new enrollment orientation/communication. - Promote participation in 401(k) to include scheduling quarterly training/lunch and learns for employees. - Other duties as assigned. **POSITION SPECIFICS:** - This is a temp-to-hire position. - Typical work hours and days are Monday – Friday, 8:30 a.m. to 5:00 p.m. - This position is based out of the Costa Mesa, CA office - No travel is expected for this position. - This position requires in-office attendance 5 days per week. **PAY TRANSPARENCY** The Company is committed to fair, equitable, and transparent compensation. Final compensation will be determined by various factors such as your relevant work experience, education, certifications, skills, and geographic location. - The salary range for this role in Fountain Valley, CA is $70,300.00 - $83,000.00 when hired on permanently. - In addition, you may be eligible for additional compensation, such as a bonus. Employees may also be eligible for a wide range of other benefits, including health & wellness benefits, retirement, time off, employee discounts, and others as a full-time employee. **REQUIRED EDUCATION & EXPERIENCE:** - 5-7 years’ experience in a related role with multi-state/location employees. - Canadian payroll/benefits experience highly desired but not r…