Specialist I - Onboarding (Multiple Positions)

Specialist I - Onboarding (Multiple Positions) JobID: 7465 Position Type: Leading District Professional/Specialist - District Professional Date Posted: 6/15/2026 Location: District Service Center Closing Date: Open Until Filled Additional Information: Show/Hide Specialist I - Onboarding (Multiple Positions) Reports to: Director or Manager- Talent Management Pay Grade: 401 Duty Days: 239 FLSA Status: Exempt Position Purpose Provides comprehensive support for onboarding operations and Talent Management services. Assists with key activities across the hiring lifecycle, including applicant screening through onboarding completion. Ensures completion of hiring documentation, certification verification, and compliance requirements for new hires. Supports a smooth, efficient hiring and onboarding experience for candidates, employees, and campus leaders by providing timely, accurate, and customer-focused service aligned with district standards. ESSENTIAL JOB FUNCTIONS Recruitment & Applicant Screening Screens applications to identify qualified candidates based on established criteria. Reviews resumes and application materials for completeness and alignment with position requirements. Manages applicant tracking system activities, including dispositioning and candidate status updates. Collaborates with hiring managers to support candidate movement through the hiring process. Coordinates interview scheduling and communication with candidates as needed. Ensures a positive and professional candidate experience throughout the pre-hire process. Onboarding Processing & Support Processes onboarding transactions for new hires, including data entry and document collection. Ensures completion and accuracy of required hiring documentation prior to employee start date. Reviews onboarding packets to verify completeness and compliance with district requirements. Coordinates onboarding timelines to ensure efficient and timely hiring completion. Manages the transition of selected candidates into onboarding to ensure continuity in the hiring process. Operational Support Supports implementation of onboarding procedures and workflows. Assists in monitoring onboarding timelines and completion status. Identifies and communicates process issues or delays to leadership. Participates in process improvement efforts to enhance onboarding efficiency. Certification & Compliance Support Assists in verification of employee certification and licensure requirements. Ensures required certification documentation is received, reviewed, and recorded. Supports compliance with district, state, and federal hiring and employment requirements. Maintains accurate documentation for audit and compliance purposes. Fingerprinting & Clearance Coordination Coordinates fingerprinting and background clearance processes for new hires. Monitors completion of required clearance steps prior to employment start. Communicates with candidates and campuses regarding clearance status and requirements. Ensures all employees meet eligibility requirements prior to placement. Customer Service & Communication Provides direct support to candidates and campus staff regarding onboarding processes. Responds to inquiries related to hiring documentation, onboarding steps, and requirements. Maintains clear and professional communication throughout the onboarding process. Supports a positive onboarding experience for all new employees. Systems & Data Management Enters and updates employee data in HRIS, applicant tracking, and onboarding systems. Ensures accuracy and integrity of onboarding data and records. Utilizes HR systems to track onboarding progress and generate reports as needed. Maintains organized digital and physical employee records in compliance with policies. Supervisory Responsibilities None. Personal Work Relationships All Fort Worth ISD employees must maintain a commitment to the District's mission, vision, and strategic goals. Exhibits high professionalism, standards of conduct and work eth…