Special Populations Department Administrative Specialist - Student Achievement Resource Center

Under the direction of a Central Department Director perform administrative office functions to ensure the smooth and efficient operation of the department administrative office. Relieve a central administration director of many administrative details. Provide administrative assistance to other department staff as needed. Must have sufficient knowledge of organization’s structure, policies, and personnel to make administrative decisions, exercising independent judgment and discretion. Direct and review work of administrative staff as appropriate. May frequently take independent action. Work on assignments that are complex in nature where considerable judgment, analysis, and initiative are required in resolving problems and making recommendations. | **Job Title**: Department Administrative Specialist | **FLSA Exemption Status**: Non-Exempt | | --- | --- | | **Classification Group**: Educational Office Professionals | **Supervising Position**: Central Department Director or designee. | | **Pay Plan**: Educational Support Personnel | **Pay Range**: Range 10 | | **Last Updated**: 06/04/2024 | | [**Pay Information**](https://www.cherrycreekschools.org/Page/2906) | [**Benefits Information**](https://www.cherrycreekschools.org/domain/2323) | **JOB SUMMARY**: Under the direction of a Central Department Director perform administrative office functions to ensure the smooth and efficient operation of the department administrative office. Relieve a central administration director of many administrative details. Provide administrative assistance to other department staff as needed. Must have sufficient knowledge of organization’s structure, policies, and personnel to make administrative decisions, exercising independent judgment and discretion. Direct and review work of administrative staff as appropriate. May frequently take independent action. Work on assignments that are complex in nature where considerable judgment, analysis, and initiative are required in resolving problems and making recommendations. **ESSENTIAL DUTIES AND RESPONSIBILITIES**: *The subsequent duties outline the fundamental operations of the position and exemplify the nature of the tasks carried out. They do not encompass a comprehensive inventory of the obligations and responsibilities fulfilled in this role. The approximation of frequencies and time allocation percentages are flexible and subject to the requirements of the organization.* *Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.* | **Job Task Descriptions** | **Frequency** | **Percentage of Time** | | --- | --- | --- | | **1.** | Provide administrative support to the department director and staff by updating electronically shared meeting documents, newsletters, and handbooks; scheduling and coordinating appointments, meetings, and facilities which may include major events and/or travel and lodging arrangements; maintaining and updating department master calendar; coordinating building use; creating and maintaining filing systems; distributing mail; issuing and tracking building keys; and updating the department’s webpage(s). | Daily | 20% | | **2.** | Greet and welcome visitors to the building. Answer and screen telephone calls, take messages, and assist staff, students, parents/guardians, and community members with concerns and questions. | Daily | 15% | | **3.** | Schedule meetings and appointments for staff, supervisor, outside representatives, and students. Prepare agendas, reserves, and facilities, and record and transcribe minutes of meetings. May arrange and coordinate travel schedules and reservations. Maintain and update calendar for department events or special activities. | Daily | 15% | | **4.** | Draft and/or type letters, memorandums, reports, and related materials (e.g. newsletters, announcements, etc.). Compose and type routine correspondence. Work on special projects as needed. | Daily | 10% | | **5.** | Conduct research and co…