Sites Manager

Role Sites Manager Reports to CBAI Director of Operations Location In-person, Cambridge, MA Employment type Full-time Compensation $84,000-$90,000 per year Start date September 2026 Applications Reviewed on a rolling basis. ABOUT CBAI The Cambridge Boston Alignment Initiative ("CBAI") is a nonprofit research organization working to advance research and education directed towards ensuring that society navigates a safe and beneficial transition to advanced AI systems. Our work takes the form of producing original research efforts and accelerating AI safety research through fellowship programs. CBAI has been the anchor organization for AI safety in Cambridge since late 2022. We serve as the connective tissue between the AI safety research community across Harvard, MIT, and Northeastern, running workshops, convenings, and networking events that bring together researchers, students, and practitioners working on the most important problems in the field. CBAI serves as the fiscal sponsor for the AI Safety Student Team (AISST) in Harvard Square and MIT AI Alignment in Kendall Square. CBAI also runs regular research fellowships throughout the year, as well as other upskilling programs that directly strengthen the AI safety talent pipeline. THE ROLE You will serve as the point person for CBAI's three Harvard Square office locations, taking the lead on keeping every site set up for success and running smoothly. The role combines three things in roughly equal measure: hands-on facilities and technical competency (you'll often function as the closest thing to on-site IT), operational systems thinking (inventory, budgets, vendors, and playbooks), and an eye for detail and design (curating warm, inviting spaces that people enjoy working in). On any given day, you might diagnose a WiFi issue, rethink and restock the snack setup, coordinate with a co-tenant on shared space use, and source new furniture. You'll anticipate issues before they arise, move quickly when they do, and work cross-functionally with program staff, leadership, and external partners to keep friction as low as possible for staff and program participants. This is a role for someone who takes real pride in spaces that work. When you do it well, the offices simply run, and the people in them get to focus entirely on their work. RESPONSIBILITIES - Facilities & Technical Troubleshooting: Serve as the first line of defense for anything that breaks, from WiFi and printers to AV and fixtures. Diagnose and fix what you can on your own, arrange quick workarounds, and coordinate with vendors, contractors, and building management on longer-term repairs. - Food, Beverage & Supply Management: Own the ordering, stocking, and curation of snacks, beverages, and office supplies across all three sites, iterating based on feedback and observed consumption and building scalable procurement systems as CBAI grows. - Space Stewardship & Asset Management: Keep every office warm, clean, and productive, from plant care to layout. Regularly assess furniture and equipment, manage replacements end to end, and continuously improve shared spaces based on user feedback. - Co-tenancy & Building Coordination: Manage relationships with co-tenants and building management through regular communication, coordinating shared space use and amiably resolving any points of tension. - Onboarding & Offboarding Support: Act as the office point of contact for arriving staff and program participants, ensuring workspaces, access credentials, supplies, and building logistics are ready from day one, and run the matching offboarding checklist to keep assets and access current. - Budget Tracking & Reporting: Maintain accurate records of facilities and operations spending across all three locations, track expenditures against budget, flag variances proactively, and provide regular summaries to CBAI leadership. - Health & Safety: Establish and own health and safety practices across all offices, including first aid supply mainte…