Site Operations Coordinator

**JLL empowers you to shape a brighter way**. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. **What this job involves:** As a Site Operations Coordinator at JLL, you'll provide essential administrative and operational support to the site management team. Your role will focus on ensuring smooth delivery of day to day operations, assisting with vendor coordination, and supporting communication between various stakeholders on site. **Schedule: Monday through Friday 8am-5pm (some OT required)** **Your day-to-day tasks will include:** - Scheduling and coordinating vendor activities and site inspections - Maintaining accurate records of vendor interactions, service requests, and site activities - Assisting in the preparation of basic reports on site operations and vendor performance - Responding to routine inquiries from staff, vendors, and clients - Supporting the implementation of site procedures and protocols - Helping to organize and maintain site documentation and operational manuals - Assisting in tracking and reporting on key performance indicators (KPIs) - Coordinating site meetings and helping to prepare relevant materials - Helping to support front desk operations and greeting visitors - Liaison with regional mailroom lead to ensure smooth site operations - Participate in safety and compliance initiatives to promote a safe working environment **Required Qualifications** - 0-2 years of experience in an administrative or operational support role - Strong organizational skills and attention to detail - Proficiency in Microsoft Office suite, particularly Excel and Outlook - Excellent written and verbal communication skills - Ability to prioritize tasks and manage time effectively - Basic understanding of customer service principles - Ability to work onsite full time - Flexibility for reimbursed travel between client locations **Preferred Qualifications:** - Experience in a facilities management or property management environment - Familiarity with vendor management concepts - Basic knowledge of building operations and maintenance - Experience with data entry and database management - Understanding of health and safety practices in a workplace setting - Exposure to scheduling and coordination software This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship. **Estimated compensation for this position:** 65,000.00 – 70,000.00 USD per year *This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.* **Location:** On-site –Palo Alto, CA If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table! **Personalized benefits that support personal well-being and growth:** JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include: - 401(k) plan with matching company contributions - Comprehensive Medical, Dental & Vision Care - Paid parental leave at 100% of salary - Paid Time Off and Company Holidays - Early access to earned wages through Daily Pay At JLL, we harness the power of artificial intelligence (AI) to efficiently ac…