Senior Project Coordinator - San Francisco

At Perkins&Will, we passionately believe that design can transform lives and enhance communities, creating healthy, sustainable places to live, learn, work, play, heal, move, and explore. We’re in it for the greater good; we design to create places with meaning, and we design with purpose. Join the brightest minds in architecture! Our San Francisco studio is currently recruiting for a talented Senior Project Coordinator with 6+ years of experience to join our team! The Senior Project Coordinator will work closely with the Operations Director, Management Team, as well as across various project teams. **Common and Baseline Responsibilities** - Serving as a resource to the team and right-hand person to Operations and Project Managers for organization, knowledge, and protocols. - Oversee team to ensure deadlines are met for operations initiatives and across projects - Managing project data through new processes and/or in firmwide databases - Supporting local implementation of corporate initiatives, as required - Organize Project Coordinator team, delegate tasks and duties and overseeing that deadlines are met, improve team efficiency, act as problem solver - Support Project Coordinators in terms of training and development - Connect with Project Managers on need for Project Coordinator support - Coordinate with consultants for timely invoicing. - Prepare and assemble documentation to be issued to other parties, such as contracts, insurance requirements - Assist Design Management team with data entry and file management. - Update and manage various logs related to project work and operations work - Coordinate workflow in between manager and the rest of the team. - Update and follow up delegated tasks to ensure progress to deadlines. - Coordinate with finance and accounting to ensure accurate information flow and contract invoicing. - Write effective meeting minutes. - Creation of new templates in order to facilitate more efficient processes - Master Project Tracking for status, invoicing and scheduling - Performing support and/or administrative tasks, as required - Other duties as assigned by project manager. ***High-level Summary of Critical, Baseline Technical Skills and Certifications*** **Proficiencies** - Excellent communication skills and a strong team ethic - Strong organization, multi-tasking, and time management skills - Ability to interact professionally with office leadership and clients - Ability to direct and motivate work efforts of others and handle stressful situations - Ability to self-manage project assignments from start to finish with minimal oversight - Collaborative and professional work ethic **Software** - Effectively use Microsoft Office, Adobe **Licensure/Certifications/Education** - 6+ years of experience - Bachelor's in business, management, communications, architecture, or related field is desired **Qualified and interested candidates should submit a cover letter and resume** [*"Design has the power to inspire joy, uplift lives, and strengthen the spirit of community."*](https://perkinswill.com/our-purpose/) At Perkins&Will, we are committed to supporting the well-being and growth of our team members. We offer a comprehensive benefits package that includes: - Medical, dental, and vision insurance - Wellness programs and mental health support - Short- and long-term disability (STD/LTD) - Life insurance - 401(k) retirement plan - Paid time off (PTO) We also provide: - A professional development stipend and dedicated time for continuing education - Performance-based bonuses - Engaging studio initiatives and events - Active firmwide affinity groups and leadership development opportunities Above all, our culture is grounded in a firmwide commitment to Justice, Equity, Diversity, and Inclusion (JEDI)—a core foundation of everything we do. **JUSTICE, EQUITY, DIVERSITY & INCLUSION** At Perkins&Will we believe that inclusion spurs creativity, and that innovation is born from an engaged culture of diverse people…