Senior Executive Assistant

**POSITION SUMMARY:** The Executive Assistant to the Chairwoman is the personal assistant to the principal, providing personalized administrative support in a well-organized and timely manner. **ESSENTIAL POSITION QUALIFICATIONS:** - Bachelor’s degree (minimum) – business related field preferred - 7+ years experience in specific executive administrative support capacity - Extremely detail oriented and organized - Exceptional organizational abilities, proactive problem-solving, adaptability, and strong verbal/written communication. - Advanced to Expert level abilities with Microsoft Office products - Excellent written and oral communication skills - A minimum of 3 years’ experience with project oversight and/or supervisory/personnel management - Business acumen, i.e. experience owning or running a business **ASSIGNED RESPONSIBILITIES AND DUTIES** **Calendar, Meeting, and Professional Management:** - Managing complex schedules, coordinating across time zones, and arranging meetings. - Manage and maintain subscriptions, organization memberships, and licenses **Management** - Ability to manage and collaborate with another executive assistant - Comfortable with someone reporting directly to this role **Communication:** - Professionally handling emails, screening phone calls, and serving as the primary gatekeeper for the executive. - Process mail and respond to routine correspondence - Able to take comprehensive messages when not available - Liaison between Chairwoman, organization and family, household staff, etc. - Compose thank you notes to all guests - Compose letters for distribution and gifts - Mailing books to various friends, family, and colleagues - Coordinate staff birthday gifts - Coordinate personal donations, correspond with organization, and maintain calendar for annual donations - Maintain all contracts **Travel & Logistics:** - Coordinate all travel arrangements and special events with an eye to comfort/convenience as well as cost - Organizing comprehensive travel itineraries and managing expense reports. - Candidate must be open to travel with the executive if needed - Provide concierge services to the Chairwoman **Strategic and Technical Support:** - Preparing reports, presentations, conducting research, and overseeing special projects. - Advanced to Expert level abilities with Microsoft Office products to include MS Word, Excel, - Access, Outlook, PowerPoint: intermediate to advanced abilities with Intuit products **Confidentiality:** - Managing sensitive company, personal, and personnel information with discretion - Maintain private files - Scanning documents as necessary **OTHER DUTIES INCLUDE:** - Flexible - Process special orders - Provide organization the Chairwoman's office - Perform additional duties as assigned by the Chairwoman - Understands reporting structure of the individual and organization - Previous family office executive experience is a plus - Perform additional duties as assigned by the Chairwoman **Benefits (Full-time Employees):** - Paid time off - 401K - Medical, dental, and vision coverage #ZR