Senior Executive Assistant

### **Senior Executive Assistant (CEO & C-Suite Support) – Remote** **Position Type:** Full-Time, Remote **Working Hours:** U.S. Business Hours ### **About the Role** At Pavago, one of our clients is hiring a **Senior Executive Assistant** to provide high-level strategic and operational support to the CEO and executive leadership team. This is not a traditional administrative role. You’ll serve as a trusted partner to senior leadership by managing executive operations, coordinating complex schedules, driving cross-functional initiatives, and ensuring day-to-day priorities are executed efficiently. You’ll work closely with executives, internal teams, and external stakeholders to keep communication, projects, and operations running seamlessly in a fast-paced environment. If you’re proactive, highly organized, resourceful, and thrive in high-accountability executive support roles, this position is a strong fit. ### **What You’ll Own** ### **Executive Calendar & Time Management** - Manage complex executive calendars across multiple time zones. - Coordinate internal and external meetings. - Prioritize schedules to protect executive focus time. - Resolve scheduling conflicts proactively. - Prepare meeting agendas, briefing materials, and executive packets. - Ensure leadership stays aligned with critical priorities and deadlines. ### **Executive Communications** - Manage and prioritize executive inboxes and communications. - Draft, edit, and proofread: - Emails - Reports - Presentations - Executive correspondence - Screen calls and incoming communications on behalf of leadership. - Serve as a key point of contact for internal and external stakeholders. - Maintain professionalism, discretion, and confidentiality in all interactions. ### **Travel & Logistics Management** - Coordinate domestic and international travel arrangements. - Book flights, accommodations, transportation, and meeting logistics. - Prepare detailed travel itineraries and briefing documents. - Manage last-minute travel changes efficiently. - Track and reconcile travel-related expenses. ### **Project & Executive Operations Support** - Support strategic initiatives and executive priorities. - Track projects, action items, deadlines, and deliverables. - Coordinate cross-functional teams and stakeholder communication. - Conduct research and prepare executive summaries. - Assist leadership with operational planning and administrative execution. ### **Meeting & Event Coordination** - Organize executive meetings, leadership sessions, board meetings, and off-sites. - Prepare presentations, reports, and briefing materials. - Record meeting notes and distribute action items. - Coordinate virtual and in-person meeting logistics. - Ensure follow-through on executive commitments and next steps. ### **Administrative Operations** - Maintain confidential records, contracts, and documentation. - Process expense reports, invoices, and budget tracking. - Organize executive files and documentation. - Improve administrative systems and operational workflows. - Support executive office organization and process optimization. ### **What Success Looks Like** - Executive calendars run efficiently with minimal oversight. - Meetings, priorities, and strategic projects remain organized and on track. - Leadership receives timely, proactive support. - Travel and logistics are coordinated seamlessly. - Confidential information is handled with the highest level of professionalism. - Administrative processes become increasingly efficient and scalable. ### **What Makes You a Strong Fit** - Highly organized with exceptional attention to detail. - Proactive and resourceful with a strong ownership mindset. - Excellent communicator with outstanding written and verbal English skills. - Calm under pressure and able to manage competing priorities. - Strong problem-solving and decision-making abilities. - Professional, trustworthy, and highly discreet. - Comfortable working independently in a remote environ…