Senior Accountant

## **Role Purpose:** The Senior Accountant is the owner of the day-to-day general ledger work, financial transaction execution, and accounting compliance at Oxeon. In a professional services firm, our revenue relies entirely on accurate, swift invoicing and tight collections—making this role the vital operational engine that keeps the lights on by protecting our cash flow. Operating as a hands-on process architect, the selected candidate will not simply "grind" through manual tasks, but will actively leverage our technology stack to automate workflows, eliminate single points of failure, and standardize a reproducible month-end close. By owning the daily execution of Accounts Receivable, Accounts Payable, and General Ledger journal entries with absolute accountability, this role ensures our financial data is flawless, protects our operating margins, and successfully returns critical strategic capacity to the FP&A function. ## **Core Responsibilities & Accountabilities:** **Professional Services Accounts Receivable (AR) & Client Invoicing** - **High-Volume Invoice Generation:** Own the end-to-end client billing cycle. Partner closely with Search Operations and the Originators on the search team to capture retainer milestones to generate accurate, timely client invoices. - **Collections Management:** Actively monitor the AR aging report and thoroughly pursue outstanding collections. You are expected to interact with our clients' finance teams with the exact same care, polish, and elite professionalism as our search team. You will navigate delicate financial conversations and resolve discrepancies quickly and gracefully to ensure payment delays are minimized without ever compromising the client relationship. - **Dispute Resolution:** Act as the primary, professional point of contact for client invoice inquiries, resolving discrepancies quickly to avoid payment delays. **Process Automation & Systematization** - **Tech-Stack Automation:** Maximize the capabilities of Oxeon’s existing software tools (e.g., Rippling, QuickBooks Online) to automate manual AP routing, expense reconciliation, and payroll data flows. - **Process Documentation:** Design, document, and maintain a standardized, reproducible Month-End Close playbook. This eliminates single points of failure, ensuring that any qualified finance professional could step in and execute the close based on your documentation. - **Upstream Data Partnership:** Partner with the Head of Finance and Search Operations to establish a clean workflow for tracking retainer milestones. **General Ledger Ownership & Month-End** - Maintain and own the daily general ledger work (bookkeeping) to ensure pristine, audit-ready financial records. - Lead and manage the end-to-end month-end closing process and complete monthly bank reconciliations. - Coordinate directly with external tax accountants and financial accountants to ensure seamless annual tax preparation and required reporting to bank relationships. **Accounts Payable (AP) & Expense Management** - Manage the full vendor and contractor payment lifecycle, ensuring timely payments while optimizing cash outflow. - Review and process employee and consultant expense reports via internal tools (e.g., Rippling), ensuring adherence to corporate expense and client-reimbursable policies. **Payroll Liaison & HR Partnership** - Serve as the primary finance partner to the HR/People team for payroll processing. - Handle the accounting-side execution of payroll (e.g., preparing payroll data formatting, calculating journal entries, auditing deductions against benefits billing, and tracking commissions/bonuses payments) while the people team executes the payroll run. ## **Key Performance Indicators (KPIs) & Success Metrics:** - **Cash Acceleration (DSO):** Maintain Days Sales Outstanding (DSO) below 45 days and reduce total Accounts Receivable over 60 days to below 10% of total AR. - **Automation Implementation:** Successful end-of-year migration of manual…