Secretary- FT (12 months)

Secretary- FT (12 months) JobID: 3586 Position Type: Secretarial/Clerical Date Posted: 7/17/2026 Location: City Hill Middle School Date Available: TBD Closing Date: 07/23/2026 Additional Information: Show/Hide Secretary City Hill Middle Summary: Provides administrative support to principal and staff members. Duties include general clerical, receptionist and project based work. Primary responsibilities: Fosters a caring office environment where students, parents and teachers feel welcome Greets and directs office visitors using a visitor log which includes preapproved visitors to the building Answers telephone and responds to direct requests for information and/or forwards messages to appropriate staff Calls Human Resource each morning to find out staff absences. Alerts the principal if there are coverage concerns. Performs and organizes a wide variety of clerical duties for the principal, teachers and support staff Assists the principal in gathering data for the completion of reports for the State of Connecticut Communicates with the public, using discretion and judgment. Maintains cooperative working relationships with students, staff, parents and community members Tracks and files financial data and budget information for the principal Registers new students and maintains student database for the school (e.g. PowerSchool) Collects, verifies and maintains records for free/reduced lunch and completes reports as needed Maintains payroll and attendance records for building personnel Operates and troubleshoots office technology and computer equipment and request help as needed Purchases, with principal approval, and maintains inventory of necessary supplies for building operations including but not limited to classroom supplies. Researches best prices Communicates with all levels of personnel within the district and the district and maintains a professional attitude. Understands and applies district and school policies, procedures and rules. Orients and directs substitute teachers and other support personnel in the school Performs any and all tasks which are needed and/or requested by the principal to accomplish the functions of the school Works efficiently with a service-oriented attitude under stressful conditions with constant interruptions Modifies and adapts office procedures in response to the needs of the principal and staff Handles stressful situations in a calm, professional manner Maintains confidentiality of student, family and personnel matters at all times Effectively manages time and multiple responsibilities Sorts mail Maintains school checking account Collects all monies and paperwork submitted to the office and organizes Calls parents of students who miss the bus or are not picked up at the end of the day Collects dismissal notices from teachers Buzz in parents/visitors Provides a quiet, supervised space for students sent to the office for inappropriate behavior Email To A Friend Print Version Openings as of 7/17/2026