Secretary for Athletics and Activities

Secretary for Athletics and Activities JobID: 422 Position Type: Secretarial/Clerical/Level 2 Office Professional Date Posted: 7/15/2026 Location: McCluer High Date Available: ASAP Closing Date: 07/26/2026 Additional Information: Show/Hide Secretary for Athletics & Activities: Architect of the Fan Experience Location: FFSD High Schools (Grades 9-12) Status: 12-Month Operation (260 Days) | Support Staff | Non-Exempt (FLSA) The Opportunity: Powering the Programs In Ferguson-Florissant, we believe that extracurriculars are where students find their passion and purpose. We are seeking a high-energy, exceptionally organized Secretary to the Athletics & Activities to join our "New Chapter." You aren't just "doing paperwork"�you are the logistical lead for every game, every club fundraiser, and every state championship trip. If you thrive in a fast-paced environment, love the energy of high school sports, and take pride in "getting the details right" for our coaches and scholars, your next chapter starts here. Role Summary The Secretary for Athletics & Activities is the primary administrative support for the building's extracurricular programs. Reporting to the Activities Director, you manage the complex web of scheduling officials, arranging transportation, overseeing athletic accounts, and preparing for tournaments. You are the face of the department for students, parents, and community business partners. Why You'll Succeed (Qualifications) Educationally Prepared: High school diploma or equivalent required. Logistical Expert: Proven ability to do detailed work accurately and efficiently under tight deadlines. Office Professional: Thorough knowledge of office procedures and proficiency with computers, scanners, and financial/scheduling software. Financial Integrity: Discretion in handling confidential information and experience with daily accounting, purchase orders, and cash handling. Human Relations Pro: Excellent interpersonal skills with the ability to manage a busy office and supervise student aides with professionalism. Your Impact (Key Duties) Game Day Logistics: Set up athletic cash boxes, count/deposit gate receipts, and ensure game personnel and officials are confirmed and ready for action. Transportation & Travel: Arrange all buses for athletic events and coordinate hotel accommodations for state-bound teams. Financial Stewardship: Manage both Athletic and Activity accounts, initiate requisitions, and maintain records for all club and team fundraisers. Athlete Eligibility: Generate official eligibility lists, academic probation letters, and ensure all student-athletes are cleared to play. Tournament Management: Assist in high-stakes tournament preparation, including hospitality rooms and generating professional athletic programs. Department Promotion: Keep the school marquee and concourse bulletin boards updated with the latest scores, events, and spirit wear information. Summer Strategy: Support the planning, scheduling, and registration for various Summer Athletic Camps. Your Leadership Partners Primary Support: High School Activities Director Collaborative Team: Coaches, Club Sponsors, and District Athletic Coordinator The Logistics of Your Success Classification: Support Staff | 12-Month Work Calendar (260 Days). Schedule: 8 hours per day (Shift times may vary based on seasonal athletic schedules). Physical Readiness: Must be able to occasionally lift up to 50 lbs (files/equipment) and handle the movement required in a high-energy athletic office. Benefits: Full-time Eligibility (Medical, Dental, Vision, Life Insurance, & PEERS Retirement). The FFSD Advantage: Total Rewards & Support We don't just hire secretaries; we invest in the coordinators of our school pride. Health & Heart: 100% district-paid medical, dental, and vision plans, plus access to our Ferg-Flor Care district health clinic for your wellness. Stability & Growth: Year-round employment with a vital role in our district's "New Chapter" of student engagem…