School Secretary

**General Summary:** The Fortune School Secretary will serve as a lead member of the team to ensure the smooth and efficient operation of the school site. The School Secretary will support the principal in their efforts to create a learning environment where each child is focused on learning and staff is focused on results. The position will provide excellent customer service to all students, parents, staff, community members, and stakeholders. The School Secretary needs to stay at the front desk. \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ **ESSENTIAL DUTIES AND RESPONSIBILITIES:** - Provide varied and responsible secretarial and clerical support services to relieve the Principal of administrative and clerical detail; compose independently or from oral instruction, letters requesting or providing information or dealing with routine matters. - Coordinate flow of communications between parents, students, and the public; respond to inquiries and provide information to teachers, students, and the public. - Monitor scholar waiting for parents; record and collect student suspensions; assure the safety and supervision of students; perform student health care functions, and administer first aid. - Prepare for new school year; coordinate and oversee student registration activities; assist with student classroom placement; assure overflow students are transferred to appropriate schools. - Compile information and prepare and maintain a wide variety of data, records, and reports according to established procedures and timelines; establish and maintain filing systems; prepare a variety of documents, including forms, flyers, schedules, newsletters, and handbooks. - Maintain a variety of calendars for the Principal; schedule and coordinate use of school facilities; arrange travel reservations and prepare related documents. - Perform receptionist duties; initiate and answer telephone calls; screen and route calls; provide information and assistance to callers; receive and distribute messages to appropriate personnel; receive, open, sort, screen, and distribute incoming mail; distribute campus keys. - Monitor inventory levels of school supplies and textbooks, ordering replacements as necessary; distribute and collect textbooks; ensure students are billed for lost/damaged textbooks; communicate repair and maintenance issues to appropriate personnel. - Prepare, maintain, and process financial records related to the assignment; record expenditures and assist in monitoring assigned budgets; maintain and reconcile school checkbook and petty cash account; process, audit, and arrange for payment of school invoices; process returned checks; perform bank deposit activities. - Contact parents and guardians to clear student absences; prepare Average Daily Attendance reports as assigned by position. - Operate a variety of office equipment, including a fax machine, copier, and computer, and assigned software. - Maintain all student records; attendance records, daily/monthly attendance reports, and other pertinent student data files, and reply in a timely manner to requests for student records. - Monitor the absence of students and check on children not reporting to school and not reported absent by parents. - Maintain and update emergency release forms and remove them from the building in the event of an emergency. - Coordinate registration of all prospective students. Prepare class lists. - Prepare monthly Notes & Notables messages; notify Fortune School of upcoming events for publicity purposes so that pictures, videos, or news releases can be organized. - Document Student Behavior forms and prepare behavior reports as requested by the principal. - Ensure that all report cards and progress reports are processed promptly and maintained in the appropriate files. - Coordinate the development of the school's monthly newsletter and bulletins for te…