School Office Manager - Pope John Paul II - Brighton Park - Vic. III

[Visit School Website](https://www.pjp2school.org/ "Pope John Paul II") [Catholic School Search](https://schools.archchicago.org/find-a-school "Zip Code 60632") The Archdiocese of Chicago Catholic schools serve more than 40,000 students in 150+ elementary and high schools in Cook and Lake counties. It is one of the largest private school systems in the United States. Its schools have received 96 Blue Ribbon awards from the U.S. Department of Education over the past 10 years. **Finance & Purchasing** - Prepares bi-weekly finance reports for principal - Oversees management of school bank accounts - Handles bookkeeping entries including but not limited to functions such as reconciling payables and receivables on a monthly basis - Submits financial documents to the designated school administrator for review and approval as needed - Meets with principal on a monthly basis to review internal fundraising management & budget - Makes budget recommendations (i.e. cuts, additions, re-allocations) to ensure school resources are always well aligned to the school’s academic priorities. - Manages the supply ordering process to ensure that school/staff/students always have the materials they need. - Ensures bills are paid in a timely manner - Maintains financial records according to best practices, policies and procedures - Maintains communication with the school and Big Shoulders Fund concerning the school’s financial position - Maintains alumni and friend's donor database via Excel, including donation amounts and donor contact information - Engage major donor strategy in collaboration with the Principal - Provides donation reports quarterly or as needed - Assist as needed in annual budget process - Support the month and year end close process - Heading into a new school year, proactively reaches out to principal for planning session, places orders well in advance, and generally does “whatever it takes” to ensure school is fully stocked and set up by the first day of classes **Tuition Management** - Leads and oversees the school’s tuition management system and leading in the collection of delinquent tuition - Provides the school administrator with bi-weekly reports on the status of the collection of tuition and fees - Oversee student accounting function, building/maintaining tuition plans, collections, and the management of financial aid awards - Understand the role of the business office with respect to admissions and student retention. - Review and assess FACTS family aid applications with school leadership to ensure equitable allocation of tuition assistance funds; consult with principal as needed and for ultimate approval - Manage all facets Financial Aid process including action for children's options - Restructure tuition / financial aid packages as family circumstances change - Ensures tuition collection rate gets to and remains at least 85% - Inputs all finalized tuition plans into FACT **Student Recruitment & Enrollment** - Helps to Ensure school begins the academic year with full classes (with full having been defined during the prior year’s budgeting process). - Coordinates logistics for parent information sessions, school tours as needed - Assist with the development and execution of student recruitment efforts - Supports team to recruit new families with specific applicant goals per grade level levels) - Helps to ensure all new families are effectively onboarded and persist through their first year - strategic enrollment planning - using enrollment management funnel as guide - oversee prospect journey from interested” to “enrolled” - provide timely enrollment reports including # of prospects, toured, enrolled per grade level new and returning **Communications** - Supports with communication dissemination such as Parent Letters, Newsletters, Robo-Calls, & Emergency Communications - Surveys: With input from the school Administration team, creates a project calendar/map that delivers various staff, student, and parent surveys thro…