Scheduling Assistant

**Position Summary:** The basic function of the Scheduling Assistant is to provide support for scheduling functions. **Essential Duties and Responsibilities** include the following. Other duties may be assigned. - Entering Customer Sales Orders - Generate Forecasting and Auto-Sales - Create & Schedule Jobs - Manage & Review Multiple Customer Portals: Date Adjustments, Order Acknowledgements, Tracking Data Input, & More - Customer Email Communications: Order Status, Quantity Adjustments, Open Order Reports, & More - Review Comparison Reports: Verify and correct data between customers and our ERP system. - Review and release jobs to the shop floor - Run daily reports that correspond with scheduling, sales, engineering, shipping, and customers. - Assist Managers/Supervisors/Shop Floor Employees with Priority List Items and keeping status of jobs updated. - Assist Shipping department with Customer Logistics - Provide back up support for Engineering Assistants as needed. - Provide back up support when the Orders/Client Relations Manager is not available. **Qualifications:** To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. - Advanced level computer skills in Microsoft Office products, particularly Word and Excel - Basic ERP system knowledge - In depth knowledge of clerical and organizational techniques - Excellent written and verbal communication skills - Ability to multi-task and follow through - Must keep composure as this position handles a lot and deals with not only our employees, but the customer base - Work well in a team environment, maintain a positive attitude and willingness to learn - Confidentiality is a must **Education and/or Experience:** High School Diploma or GED Preferred: Diploma or AA degree in Office Administration/Administrative Assistant. Six months to one year related experience and/or training in a manufacturing setting preferred. **Physical Demands Include:** - Sitting, standing, and walking - Use of hands and arms to operate office equipment - Being able to see (20/25 vision with glasses, 20/25 without) and hear (with mechanical assistance if necessary) sufficient to understand and comprehend individual one-on-one conversations **Work Environment:** This person will work in an office which is a temperature controlled environment with moderate noise. There will be outside time spent in the manufacturing environment. This setting involves manufacturing equipment with others working in close proximity. **Supervisory Responsibilities:** None **PPE Requirements:** - Safety glasses or side shields - Close-toed or Steel-toed shoes/boots