Scenic Head of Department (Freelance)

Hey there! We’re Fever , the world’s leading tech platform for culture and live entertainment. Our mission? To democratize access to culture and entertainment. With our proprietary cutting-edge technology and data-driven approach, we’re revolutionizing the way people engage with live entertainment. Every month, our platform inspires over 300 million people in +55 countries (and counting) to discover unforgettable experiences while also empowering event creators with our data and technology, helping them scale, innovate, and enhance their events to reach new audiences. Our results? We’ve teamed up with major industry leaders like Netflix, F.C. Barcelona, and Primavera Sound, presented international award-winning experiences, and are backed by several leading global investors! Impressive, right? To achieve our mission, we are looking for bar-raisers with a hands-on mindset who are eager to help shape the future of entertainment! Ready to be part of the experience? Now, let’s discuss this role and what you will do to help achieve Fever’s mission. Scenic Head of Department (HoD) Westchester, New York | Temporary, Project-Based Duration: Late Summer/Fall 2026 & Early January 2027 Role Overview We are seeking a motivated and skilled Scenic HoD to join our dynamic team for an exciting outdoor Intellectual Property (IP) event taking place in Westchester, NY, during the fall of 2026. This temporary role offers a unique opportunity to contribute to the creation of a captivating and immersive experience from the ground up. The successful candidate will be instrumental in the onsite installation of props and scenic elements, working outdoors for an extended period. Timeline: The first two weeks are remote, covering onboarding and purchasing. On-site duration includes up to 5 weeks for load-in and up to 2 weeks for load-out. Key Responsibilities Pre-Production Develop and Implement installation of all props and scenic elements. Work with the global scenic HoD and the local production manager to define a props load-in schedule that aligns with other onsite teams such as Rigging, LX, and general hands. Build a consumables list with approval from the global scenic HoD to ensure all required kits and dressing materials (blacks, camo, kits) are collated for local teams to procure and install. Advising alongside the producer, production manager and global scenic HoD on local props staff. Interpret the design intent and make practical decisions to ensure the scene is built correctly, meets technical requirements, and stays on schedule. Production Being the main point of contact for scenic and props management/installation onsite. Creating and circulating props list per site in line with inventory. Act as the main point of contact for all set and scenic suppliers involved in the production on site. Ensure installation of props and scenic elements are met to the high standard of Fever and IP partner, including documentation via photos/videos. Ensure props storage of unused props and empty crates. Management of a clean, safe working environment for the props team and props supplier. Coordinate fabrication and installation activities to ensure scenic elements are built accurately and efficiently. Communicate build requirements clearly to the scenic team, ensuring everyone understands priorities, specifications, and quality standards. Ensure all scenic work complies with safety standards, engineering requirements, and company procedures. Adapt and distribute prop installation guides and scene packs to onsite teams. Breakdowns of all scenes and detailing each step of installation and maintenance methods. Ensure execution of the visual look and feel of the Trail, F&B and Retail areas. Coordination of dressing for Retail and F&B. Working with Operational Manager on signage installation and name boards for F&B. Ensuring all props look natural in the space using natural elements. Collation and distribution of feedback from senior management and the IP par…