Registrar - SST Sonterra

Job Descriptions- Human Resources Department | Position: | Registrar | | --- | --- | | Department/Campus: | Campus | Reports to: | Operations Manager | | FLSA Status: | Nonexempt | Pay Grade: | PG-1050 | | Job Type | Full Time | Work Hours | Normal School hours | | JOB GOAL | | The Registrar is responsible for maintaining student records at the campus level. Processing student enrollment, transfers, and withdrawals for the campus. | POSITION QUALIFICATIONS: - High School Diploma or GED - A minimum of 2 years clerical experience is preferred. DUTIES AND RESPONSIBILITIES: - Keeps track of newly enrolled students until they are properly oriented (ensures checklist is complete) - Keeps track of withdrawing students and ensures all exit procedures are followed. - Registers new students/withdraw students into the database - Enters data for new and previous students - Inputs the new student information into the database - Updates demographic data in computer database - Responsible for student withdrawals and documents the withdrawal reasons - Works in collaboration with ESL/Special Ed and GT departments to request newly enrolled student records and send records for withdrawal students - Reviews newly enrolled students’ documents to see previous SPED/Section 504/dyslexia/ESL/GT information and add the related students to suspect lists for related programs - Responds to TRex requests and initiates TRex requests for newly enrolled students - Responds to faxed record requests and initiates fax requests for newly enrolled students - Calls previous schools to request records for newly enrolled students. - Entering paper applications to database - Maintains student files and makes sure they are complete - Files incoming records from other schools and passes the records to related departments including ESL/Special Ed/GT departments - Keep soft copy of all files in student folders - Maintain and respect confidentiality of student and school personnel information - Checks and reviews a variety of data for accuracy, completeness, and conformance to established standards and procedures - Operates standard office equipment to include, word-processing, and data processing equipment, copiers, laminators, etc. - Handles a variety of routine technical and administrative assignments - Takes all necessary and reasonable precautions to protect students, equipment, materials, and facilities Complies with and supports school and division regulations and policies - Models non-discriminatory practices in all activities - Performs related tasks as assigned by building administrator(s) in accordance with the school/policies and practices - Maintains physical and computerized records including student cumulative folders, progress and failure reports, class rosters, schedule changes, and grade books. - Processes new student records, including requesting transcripts and records from other schools, setting up cumulative folder, and entering student data into appropriate databases. - Coordinates grading process, including processing of scan sheets, verification and correction of grades, and printing and distribution of report cards. - Processes and transmits requests for student information, including student transcripts for colleges and universities. - Prepares and distributes University Interscholastic League (UIL) eligibility lists. - Calculates grade point averages, class rank, and prepares honor rolls. - Assists counselors with the enrollment, withdrawals, and transfer of students and processes applicable records. - Assist campus administration and counselors with the preparation of reports and student data information. - Coordinates ordering and distributing all graduate materials, including caps, gowns and diplomas. - Maintains confidentiality of information. - Performs other job-related duties as assigned. SKILLS AND ABILITIES: - Ability to communicate effectively in both written and oral forms with all levels of management, both internal and external to…