Register of Deeds- Deputy I

**POSITION SUMMARY:** An employee in this position performs administrative and clerical work of a legal nature in the Office of the Register of Deeds of Harnett County. This includes: responding to requests for information from the public, attorneys, surveyors, lenders, funeral homes, government agencies, and other customers; performing indexing, filing, data entry, and recording of documents and files; releasing information to the public; and locating, retrieving, and providing access to public records and related information in accordance with applicable laws and office procedures. Positions within the ROD falls under N.C.G.S 153A-103(1): (1) Each sheriff and register of deeds elected by the people has the exclusive right to hire, discharge, and supervise the employees in his office. **Hiring Salary: $40,459.00** **ESSENTIAL FUNCTIONS OF THE POSITION:** - Provides exceptional customer service while maintaining neutrality and refraining from providing legal advice or interpreting legal documents. - Opens and prepares assigned workstations and cash drawers for daily operations. - Answers telephones; provides customer service to the general public via in- person, by phone, and by email; provides information or performs services offered by the Register of Deeds Office; records and indexes legal instruments and official records; issues licenses and other certificates; locates records and prepares copies; assists in locating older records; and enters data into computer-based records systems. - Performs clerical and data entry duties; reviews and enters legal instruments in the computer system; and indexes back data for vital records. - Scans, images, verifies, and maintains electronic records in accordance with office procedures and records retention requirements. - Reviews, processes, and records electronically submitted documents in accordance with state statutes and office procedures. - Assists customers in locating public records while ensuring compliance with applicable confidentiality requirements and state laws. - Reviews and indexes recorded instruments including deeds, deeds of trust, plats, powers of attorney, assumed business names, UCC filings, military discharges, and other legal documents to ensure accurate recording and indexing. - Indexes vital records; issues marriage licenses; issues copies of birth, marriage, and death certificates, military discharges, and legitimation papers; files birth and death records; fills out delayed birth certificates after examining evidence and sends to State Vital Records; and processes and transmits vital records amendments and corrections to the North Carolina Office of Vital Records. - Files, records, and indexes financing statements and other documents required by the Uniform Commercial Code; returns duplicate statement to secured party or assignee; cancels statement upon termination; and records satisfactions, cancellations, and terminations in accordance with applicable statutes. - Updates computer files for use by the Register of Deeds Office. - Collects fees; assists to keep records of collections, excise stamps sold, and daily accounts of copies made; and balances and reconciles money. - Attends educational programs, workshops, and certification courses sponsored by the North Carolina Association of Registers of Deeds. - May be assigned special projects by the Register of Deeds. - Performs other related duties as assigned. **MINIMUM REQUIREMENTS TO PERFORM WORK:** - High school diploma including business courses; - One (1) year of customer service, records management, office administration, local government, legal support, financial transaction processing, or related experience; or an equivalent combination of education and experience; - Possession of a valid North Carolina driver's license may be required for travel related to training, meetings, or other official business. - Certification through the North Carolina Association of Registers of Deeds is preferred. Employee…