Recruiter & HR Operations Assistant

Recruiter & HR Operations Assistant Reports To: Director of HR & Compliance Classification & Schedule: Full-Time | Hourly | Non-Exempt Supervisory Responsibility: None Job Summary The Recruiter & HR Operations Assistant plays a critical role in supporting the company’s hiring efforts and core HR operations. This is a high-output, execution-driven role with full-cycle recruiting as its primary function, while also supporting HR operations, onboarding, compliance-related tasks, and special projects. This position requires prior recruiting experience, strong proficiency with Applicant Tracking Systems (ATS)—specifically Paycom—and the ability to manage a high-volume workload with accuracy, urgency, and accountability. This is not an entry-level HR role. It is ideal for someone who is highly detail-oriented, learns quickly, takes initiative, is comfortable in a structured and metrics-driven environment, and proactively looks for ways to improve systems, workflows, and operational efficiency. The Recruiter & HR Operations Assistant is expected to independently manage recruiting workflows while also supporting the broader HR team. General Expectations - Regular, reliable, and predictable attendance - Fully utilized 40-hour workweek - Ability to manage competing priorities and meet deadlines in a fast-paced environment - Strong attention to detail with a high standard for accuracy - Strong task tracking and consistent follow-through - Willingness to take initiative, learn new processes quickly, and suggest improvements - Comfort working in a structured, metrics-driven and accountable environment - Independent ownership of recruiting workflows and HR operational tasks - Proactive learning and system/process improvement during downtime - Compliance with all company policies, procedures, patient protocols, and applicable laws and regulations Weekly Structural Requirements Monday Mornings – Weekly Onboarding Block (Required) Every Monday morning, 8:00 a.m. – 11:00 a.m., the Recruiter & HR Operations Assistant will block protected time to support new hires and onboarding activities. Responsibilities include: - Completing I-9 / ID verifications - Assisting new hires with laptop access and system logins - Conducting a brief Meet & Greet - Answering onboarding and first-day questions - Tracking and following up on outstanding onboarding tasks This time is protected and should not be overridden without Director approval. Weekly HR Team Meeting - Participate in a standing 2-hour weekly HR meeting to review recruiting status, onboarding, compliance items, metrics, priorities, and process improvements. Essential Duties & Responsibilities Recruiting & Talent Acquisition (Primary Focus) - Independently manage full-cycle recruiting for assigned positions/roles - Create, post, audit, sponsor, and manage job postings and requisitions across job boards and the ATS (Paycom) - Actively source candidates through resume review, outreach, and cold calling when needed - Screen candidates using sound judgment and role-specific criteria - Conduct phone screens and interviews - Coordinate and schedule interviews with candidates and hiring managers - Maintain consistent, professional communication with candidates throughout the hiring process - Prepare, extend, and negotiate job offers and compensation packages in alignment with company guidelines - Maintain accurate, real-time candidate records in Paycom - Meet or exceed expected recruiting activity levels, including 10–15 hours of weekly phone time - Track and report recruiting metrics weekly and monthly HR Operations & Administrative Support - Assist with and manage pre-onboarding and onboarding processes from offer through start date - Conduct daily check-ins on new hires, including background checks, drug screens, and onboarding progress - Communicate with candidates regarding hiring and onboarding requirements, including: - I-9 documentation - Insurance cards - TB tests (when applicable) - Other required…