Reception/Administrative Assistant 2026-01825

**Open Until Filled** **GENERAL DESCRIPTION:** Come be a part of a team of professionals who care for and about the community members living at the Wyoming Retirement Center (WRC)! This professional Administrative Assistant will be the friendly face of the facility by greeting and assisting all who enter, including current and prospective WRC community members, family members, and employees. **Working for the State of Wyoming offers more than a paycheck. Our total compensation package includes:** - Comprehensive health, dental, and vision insurance - Paid vacation, sick leave, FMLA, and holidays - Retirement - Pension and 457(b) plans that help you build a secure future - Flexible schedules and work-life balance options - Meaningful work that makes a difference for Wyoming communities and MUCH MORE! [Click here for detailed information](https://ai.wyo.gov/for-job-seekers/benefit-information), or [you can watch this short video to learn about our benefit package!](https://youtu.be/DxeKSDMAjcw?si=90XLWN-kJ1Y0EGfL) Want to see the full value of your compensation beyond salary? Explore our Total Compensation Calculator: https://compensationcalculator.wyo.govhttp://compensationcalculator.wyo.gov **Human Resource Contact:**[**wdhaginghr@wyo.gov**](mailto:wdhaginghr@wyo.gov) **ESSENTIAL FUNCTIONS** **:** The listed functions are illustrative only and are not intended to describe every function that may be performed in the job level. - Greets and assists all who come into the Wyoming Retirement Center to ensure their questions are answered by the appropriate staff member. - Answers a multi-line phone system. - Performs office duties including composing and typing correspondence; revising and updating forms; filing; receiving and distributing faxes; opening and sorting mail; and photocopying. - Schedules, maintains, and updates facility calendar to reflect meetings, staff absences, and use of the training and conference rooms. - Organizes, maintains, and orders supplies from the commissary for the supply room in the office. - Maintains digital and/or hard copy business office records utilizing Google Workspace. - Assists the Admissions Team by retrieving and returning initial referral calls, maintaining the referral log, and conducting facility tours. **PREFERENCES:** Preference will be given to applicants who have worked 6 months or more in a long-term care setting. **KNOWLEDGE** **:** - Knowledge of office procedures, filing, alphabetizing, English language, and arithmetic. - Knowledge of modern office practices, procedures, and equipment. - Knowledge of Microsoft Office and Google Office suites. - Knowledge of assembling, sorting, and distributing documents. - Knowledge of reviewing and editing documents for accuracy and completeness. - Knowledge of methods used to tactfully deal with the public. - Knowledge of telephone etiquette and coordinating telephone and visitor traffic. - Knowledge of the preparation of records, reports, and correspondence. - Knowledge of agency policies and procedures. **MINIMUM QUALIFICATIONS:** **Education:** High School Diploma or equivalent **Experience:** 0-2 years of progressive work experience (typically in Business Office Communications) **OR** **Education & Experience Substitution:** 1-3 years of progressive work experience (typically in Business Office Communications) **Certificates, Licenses, Registrations:** None **PHYSICAL WORKING CONDITIONS:** - Typically, the employee may sit comfortably to perform the work; however, there may be some walking, standing, bending, carrying light items, driving an automobile, etc. - Ability to lift up to 50 pounds. - Special physical demands are not required to perform the work. **NOTES:** - FLSA: Non-Exempt - This is a full-time position. - For the health and protection of the persons we care for, annual influenza vaccination is required, and annual testing for tuberculosis. - A background information check, including the taking of fingerprints, will be comple…