Purchase Card (P-Card) Administrator

# **Job Details** New ideas are all around us, but only a few will change the world. That’s our focus at JPL. We ask the biggest questions, then search the universe for answers—literally. We build upon ideas that have guided generations, then share our discoveries to inspire generations to come. Your mission—your opportunity—is to seek out the answers that bring us one step closer. If you’re driven to discover, create, and inspire something that lasts a lifetime and beyond, you’re ready for JPL. Located in Pasadena, California, JPL has a campus-like environment situated on 177 acres in the foothills of the San Gabriel Mountains and offers a work environment unlike any other: we inspire passion, foster innovation, build collaboration, and reward excellence. The Acquisition Division at JPL supports the exploration and innovation of the Laboratory’s missions by working with our colleagues and subcontractors to provide exceptional acquisition solutions for our laboratory partners through unparalleled business performance while ensuring compliance with the Prime Contract with NASA and maintaining JPL’s financial integrity. We are seeking a detail-oriented and proactive Purchase Card (P‑Card) Administrator to oversee and manage our organization’s credit card program. This role ensures secure, efficient, and compliant procurement practices through effective administration, monitoring, reporting, and support for all P‑Card activities in accordance with FAR regulations. The ideal candidate is analytical, organized, and experienced in financial or purchasing environments. **Key Responsibilities** Program Administration - Manage the organization’s P‑Card program and vendor relationships - Create and update cardholder profiles, including setting limits and permissions - Close cards due to separation or policy violations Compliance & Audit - Monitor daily transactions for policy compliance and unusual activity - Investigate discrepancies or potential misuse - Maintain audit-ready documentation and support internal/external audit efforts - Ensuring compliance with organizational policies and reducing fraudulent or improper activity Reconciliation & Reporting - Review monthly card statements and verify proper documentation - Ensure accurate reconciliation of expenditures - Prepare reports on spending trends, compliance metrics, and rebate performance - Completing monthly reconciliations accurately and on time Training & Support - Provide training and procedural guidance to cardholders and approving officials - Assist users with system navigation and P‑Card processes Vendor & Supplier Management - Resolve disputes with merchants - Coordinate with banking partners on fraud investigations or lost/stolen cards - Maximizing rebate opportunities and program value \*\*\*\* ***This position is fully* *onsite in Pasadena, CA*** ***.\*\*\*\**** **Qualifications** - Typically requires a Bachelor’s degree in Business Administration, Accounting, Finance, Supply Chain Management or a related discipline with a minimum of 6 years of related experience, or Master’s degree in similar disciplines with a minimum of 4 years of related experience; or PhD in similar disciplines with a minimum of 2 years related experience. - 5 or more years of dedicated experience in procurement, accounting, or P-Card administration - Ability to make decisions pertaining to accounting policies and procedures within established governmental accounting principles and guideline - Ability to coordinate work with other employees, providing direct instruction or supervision as assigned - Analytical ability to identify trends, detect misuse, and interpret financial data - Strong proficiency in Microsoft Office (especially Excel) and ERP financial systems - Excellent written and verbal communication skills - High attention to detail and accuracy **Preferred Skills** - Certified Purchasing Card Professional (CPCP) certification - Experience administering government-funded or federally reg…